Create a local copy

To prevent data loss when working in the cloud, you can create a local copy of the file you are editing.

If, while you are working on a file, another user revokes access or deletes the file in the cloud, a dialog box appears asking if you want to create a local copy of the document. In this window, click Create local copy. In the file manager window that opens, select the folder where you want to save the file, its name and format, and click Save.

In addition, you can manually create a local copy of the file at any time.

To do this, follow these steps:

1.Run the save command in one of the following ways:

•Click the button and select the Create local copy command from the main menu.

•On the Home tab, in the File group, click the arrow to the right of the  Save to cloud as button and select Create local copy command from the drop-down list.

•When working in macOS, select the File > Create local copy command from the command menu.

2.In the file manager window, select the folder where you want to save the file, specify the file name format of the file and click Save.