Insert a field

In regular numbered lists, each item starts with a new paragraph and these paragraphs follow each other. You can use the ListNum field to create lists whose items are placed anywhere in one or more paragraphs, either following or not following each other.

For example, you can use the ListNum field to create an enumeration in a single paragraph.

You can also create a multilevel list in the table, with the first level of that list in one column and the second level in a different one:

The available formats for the ListNum field are shown in the table below.

The following switches are used for the field:

•\s is the initial value of the list. For example, if the NumberDefault format is selected for the ListNum field and the switch \s 3 is set, the value of the field is 3).

•\l is the level of the list. For example, if the LegalDefault format is selected for the ListNum field and the switch \l 2 is set, the value of the field is 1.1.

If the \s switch is not specified:

•For ListNum lists with LegalDefault, NumberDefault, and OutlineDefault formats, continuous numbering is supported. Separate sequences are maintained in headers and footers, footnotes, and in the document text. For example, if three lists with LegalDefault, NumberDefault, and OutlineDefault formats are created in the text of a document, consisting of a single item, the first list will have a number 1., the second one will have a number 2), and the third one will have a number III.

•A ListNum list with None format inherits the numbering of the previous list. This can be either a numbered list or a list created using the ListNum field.

When fields are added within a single paragraph:

•If the \l switch is specified for a field, the value of the switch determines the level of the list. For example, the \l 2 switch is specified for a field, and the field value is 1.1.

•If the \l switch is not specified and there is text at the beginning of the paragraph, all fields appear at the same level in the list. For example, text 1), text 2), text 3)...

•If the \l switch is not specified and there is a field at the beginning of the paragraph, the list levels are automatically increased:

oThe LegalDefault, NumberDefault, or OutlineDefault fields at the beginning of a paragraph are placed at the first level of the list and continue the numbering of the first level fields. A field in the None format at the beginning of a paragraph continues the numbering of the preceding field.

oThe field immediately following it is placed at the second level of the list. For example, 1)a).

oThe first field following the text is placed at the next level of the list. For example, 1)a) text i).

oFor subsequent fields, the list level is not increased. For example, 1)a) text i) text ii) text iii).

The following limitations currently apply:

•Loading and saving ListNum fields in .odt and .xodt format files is not supported.

•Inserting the ListNum field into shapes, as well as into tables for which text wrap is set up, is not supported. Such objects display the # symbol instead of the field value.

•A ListNum field with the None format added to the composition of a numbered list is not part of it. After the field, the list numbering does not continue.

To insert a ListNum field, follow these steps:

1.Place the cursor in the place of the document where you want to insert the field.

2.Do one of the following:

•In the Insert menu, select Fields.

•On the Toolbar, in the Insert section, click . In the insert pane that appears, hover the mouse cursor over the  Field button.

3.In the Field window, in the Field Type area, select ListNum.

4.In the List Format area, select the list format (see table below).

5.If you want to specify a starting value or list level:

•If you know the switches, input them in the Code box.

•If you want to see the switches, click Field options.

6.In the Field Options window, select the check box for the switch that you want to add to the field code:

•\s sets the initial value of the list as \s N, where N is the initial value of the list (integer only).

•\l sets the list level as \l N, where N is the list level.

7.In the Code box, specify the values of the selected switches. For example, LISTNUM \l 2 \s 3.

The field will be added to the specified place in the document.

You can select a field only as a whole. You cannot select, edit, or format individual characters.

The formatting of the fields is similar to the formatting of the text.

When inserting fields, please note the following specifics:

•The set of available date formats is determined by: the regional format in Windows, and in Linux, by the main interface language of the operating system. In macOS, by the preferred interface language of the operating system.

•If the document has never been saved, the SaveDate field (Last save date) displays No Date and the FileName field (Document name and path) remains blank.

•The CreateDate (Document creation date) and SaveDate (Last save date) fields, when working in the Cloud, display a value of No Date.

•The FileName field (Document name and path) displays only the file name when working in the Cloud, even if the Add a file path to the name checkbox is selected.

To run the field insertion command, follow these steps:

1.Place the cursor in the place of the document where you want to insert the field.

2.Do one of the following:

•In the Insert menu, select Fields.

•On the Toolbar, in the Insert section, click . In the insert pane that appears, hover the mouse cursor over the  Field button.

The Field window opens, which is intended for configuring field parameters.

If you know the field code, enter it in the Code box. The parameters corresponding to the code will be selected automatically. Click OK.

If you want to customize the field settings manually, use the simple tools of the Field window or open the Field Options window, where the field switches are displayed.

To configure the field parameters using the simple tools of the Field window, follow these steps:

1.In the Field window, in the Field Type area, select the type of field to insert.

2.If the CreateDate (Document creation date), SaveDate (Last save date), or Time (Current time) field type is selected, select the date/time display format in the Date Format area.

3.If the Date (Current date) field type is selected, then:

•If you want to insert a date in the non-updated current date format (dd.MM.yyyy), select the Use last selected format checkbox.

•If you want to insert the date in a different format, in the Date Format area, select the date display format.

4.If the FileName (Document name and path) field type is selected, then:

•In the Name Format area, select the format for displaying the file path/file name.

•If you want to display <file path><file name><extension> in the field, select the Add a file path to the document to the name checkbox. By default, the field displays only <file name><extension>.

5.The Code box will automatically generate a field code with the specified parameters. Click OK.

To configure field settings using the Field Options window, follow the steps below:

1.In the Field window, in the Field Type area, select the type of field to insert.

2.Click Field options.

3.In the Field Options window that opens, in the Format area, select the data display format.

4.In the Switches area, select the checkboxes next to the switches you want to add to the field code. The code of the field with the specified parameters will be automatically generated in the Code box. The value of the field will be displayed in the Result area.

5.To save the specified parameters and close the Field Options window, click OK.

6.In the Field window, click OK.

The field will be added to the specified place in the document.

You can select a field only as a whole. You cannot select, edit, or format individual characters.

The formatting of the fields is similar to the formatting of the text.