Change the composition of attendees

On the Scheduler tab you can:

–Change the sorting of the list of attendees with internal email addresses.

–Сhange the composition of event attendees.

–Сhange the attendees type (mandatory / optional).

Designations used

In the list of attendees, the event organizer's avatar and optional attendees are marked with icons:

– — organizer

– — optional attendee

Time intervals during which an attendee may be busy are highlighted in Planner in accordance with responses of the participant on invitations to other events:

–The attendee's response to the event invitation is absent: the event time is outlined and not highlighted.

–Participation is preliminarily accepted: the event time is indicated by the shaded area.

–Participation confirmed: the event time is evenly filled with color.

–Participation was rejected or no events were planned: no time was allocated.

When hovering the cursor over the selected time intervals, a tooltip appears with information about the attendee's availability, including buffer time if it is set in the attendee's settings: event status — Accepted/ Tentatively accepted / Raw event, the time of the event, for optional attendees is indicated as Optional attendee.

The time slots of attendees with external email addresses are uniformly filled in gray. When hovering the cursor, a tooltip appears saying "No information about the user's availability."

Change the sorting of the attendee list

To change the sorting criterion of the attendee list, click the button in the line above the list of attendees and select the required option: By time added, Alphabetically, By availability.

Change the composition of attendees

To add an event attendee, enter their email address in the field Add or select it from the drop-down list that appears when entering the first characters in the field. In the drop-down list, attendees already added to the event are displayed in a faded font, without the possibility of selecting them again. Attendees added in this way are mandatory.

To remove an attendee from the list, click the button to the right of their name.

Change attendee type

To change the attendee type (mandatory / optional), click the left mouse button on their avatar and select the desired value from the list that opens.