documentsWeb version
Application: Documents Web version

To open a file in preview mode, select it in the file list and click knpk_more More but_view View. Or right-click to open the context menu and select the View command.

You cannot preview a password-protected document. To work with the document, remove the password and upload the document again.

In the View mode, you can work with files using the control items on the upper and lower parts of the screen:

view_print Print: Allows to print the file. Spreadsheets in internal formats are automatically divided into pages when printing. Use the spreadsheet editor to divide the document into pages according to your preferences.

view_download Download: Allows to download the file.

search_button Search: Allows to open the data search pane in the document. The button is displayed when viewing text documents, spreadsheets and presentations (the button is inactive when viewing files in .xodp and .xotp formats).

view_arrows: Use these buttons to show the previous or the next document from the file list of MyOffice Documents.

Open with Editor: Open the file for editing (if you have the Can edit permission or higher) or viewing (if you have the Can view permission) in the editor. The button is displayed only for files in internal format.

Edit a сopy: Convert a copy of the viewed document in external format to internal format and open the file for editing in the editor. The button is displayed only for external format documents.

view_close Close: Close the file opened in the View mode. To leave the View mode, click the Esc key on the keyboard.

An information box containing the current page number and the total number of pages in the document opened for preview. For spreadsheets, it is possible to select the sheet displayed in the preview (if the file contains several sheets).

but_scale_preview: Zoom in or out the file while previewing.

For audio and video files, you can view, listen to, rewind, and download the recording.

For spreadsheets, you can view the full contents of a cell, as well as the notes to cells. To view the notes, hold the cursor over the cell with a note (marked with a small green triangle in the upper right corner). For cells with formulas, the result of the calculation is displayed but not the formula itself.

When you view text files in external formats (that is, .doc, .docx, .odt, .txt,.ods, .txt), external format spreadsheets, and internal format spreadsheets (.xodt), you can select and copy the text to the clipboard. The data is copied to the clipboard without formatting.

If a file was edited by another user while previewing, a notification will be displayed to inform you that there is a new version of the preview page.

Search pane

To open the search pane in preview mode, use one of the following methods:

Click search_button Search at the top of the document view window.

Press Ctrl+F (command Cmd+F).

To search for data in a document, enter a query in the search bar. The search is started immediately after entering data in the field.

If necessary, customize the search parameters:

Check the Match case check box to search for uppercase and lowercase letters.

Check the Match whole words only check box to search for whole words matching the search query.

Select the search area: Search all sheets or Search current sheet. This option is available when searching through spreadsheet files.

If the search is successful, the number of results found will be displayed in the search bar.

In text documents and presentations, all found matches are highlighted in gray, and the fragment where you stopped viewing the search results is highlighted in yellow. In spreadsheet files, cells with found matches are highlighted in green.

To navigate between search results, use the following buttons on the search bar:

prev_result Previous result: Go to the previous search result found.

next_result Next result: Go to the next search result found.

To clear the search bar, click clear_search_query Clear button on the search bar.

To close the search pane, click search_button Search or press Esc.

Preview mode does not support searching in some formats of documents that were opened via a public or internal link. You can search only in the following formats:

Public links

.txt, .rtf, .dotx, .doc, .docx, .dot, .ott, .otp, .odt, .odp, .docm

.ppt, .pptx, .pot, .potx, .ppsx, .pptm, .pps


Internal links

.xodt, .xott, .txt, .rtf, .dotx, .doc, .docx, .dot, .ott, .otp, .odt, .odp, .docm

.xods, .xots

.ppt, .pptx, .pot, .potx, .ppsx, .pptm, .pps


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