Share

MyOffice Text allows multiple users to simultaneously work on the same document. The document owner can grant access to other users to view, edit or manage their documents.

The following access permissions can be provided to users: View, Edit, Manage, Access denied. Access permissions to files or folders provided by other users can be modified by the owner and by the user with the permission to manage the file or folder.

When you collaborate on a file, you can view or edit the same document with other users in the Collaboration mode while tracking changes in the Track changes mode.

To share the access, do the following:

1.Open the access sharing window in one of the following ways:

•On the Control bar, click Share.

•In the Command menu, click File > Share.

2.In the opened window, enter the names or emails of the users to whom you want to provide the access. Or, if the integration with mail services is set up, select their names from the contact list by clicking .

3.If necessary, hold the cursor over the user profile picture or the name of the user to whom you want to provide access permissions to view additional information about the user or click Details in the pop-up window to view the page with detailed information on the selected user in MyOffice Contacts (the button is displayed when integrated with MyOffice Mail).

4.In the drop-down list, select the desired access right for the user: View, Edit, Manage, Access denied. A brief description of the permissions for each type is displayed next to the access type names. The Access denied  option will restrict access to the file for the selected user. This is an effective method for limiting access to specific users when mass access was previously permitted.

5.If needed, select Notify by email to inform the users about the access provided. If an email client integration is set up, the Notify by email box will be displayed. Please note that only individual users can be notified, not groups.

6.You can write a message (provided that an email client is set up) which will be displayed in the body of the email (optional).

7.Click Add.

If the access is provided, the username and information regarding the access level will be displayed in the sharing settings window.

Sharing can also be done via the window where sharing links are generated.

The owner and the administrator of the document can manage the access permissions and either upgrade the users (for example, provide Edit permission instead of View) or downgrade them (by providing View permission instead of Manage).

To change the type of access permissions, perform the following steps:

1.Open the window to provide access in one of the following ways:

•Сlick the Share button on the Control bar.

•On the Command menu, click File > Share.

2.In the opened window with the list of users, click on the field with the current access type and select another type (a brief description of the permission for each type is displayed next to the role name). The changes will be applied automatically.

3.To exit the window where you provide access, click Close.