presentationWeb version

Every file or folder in the file storage has an address, and links allow for fast access to them. MyOffice Presentation (Beta) uses two types of links:

MyOffice internal link: This type of link to a file or folder is intended for authorized users. Internal links are generated automatically when files or folders are created in the file storage and remain the same until the files and folders are deleted from the storage. Clicking the link will open the file or folder, with the access level according to user's current access permissions. Note that sending the link does not mean sharing the file or folder. If an email client is connected, users with no access permissions can request the access from the owner once they receive the link.

Public link: This type of link is intended for external (unauthorized) users and is created by the file owner or by the user with the permission to manage the file. By clicking the link By clicking the link users will be able to open a file to view, download or print it. An unlimited number of links can be generated for one element. Once created, links cannot be changed, they can be deleted manually by the user or automatically when they expire.

If the option of creating public links is disabled in the installed version of the application, the Public Links tab is not displayed, only MyOffice internal links are available.

To share a link to a file or folder, do the following:

1.Select the desired file or folder in one of the following ways:

In the File menu, select Share a link.

From the Sharing settings window, select Share a link.

2.In the opened window, select the tab with the type of link that you want to provide.

MyOffice internal link

Use MyOffice internal link tab to select the desired action with the link:

Copy link: Copy the link to the clipboard.

Send link via email: Open the window to enter the email address you want to send the link to.

If you choose to send the link by email, an additional window will open on the screen. Do the following:

1.Enter the names or the email addresses of the users you want to send the link to. Or select the users from the contact list by clicking knpk_add_contact Contact list.

2.If you want to add a message to a link, enter the message and it will be transmitted to the user with the link.

3.If needed, check Send a copy to myself.

4.Click Send.

Public link

If the application version installed on your computer does not allow for creating public links, the Public links tab is not displayed. You can create a MyOffice internal link instead.

Public links to a file can be created by its owner or by a user with Can manage permissions. For users with Can view and Can edit permissions, the Public link tab displays the appropriate notification with information about the document owner.

On the Public links tab, you can create new public links to an element, view existing ones and manage them. Active links are displayed in a list. For public links, the link address, expiration date, link author and password (if any), are indicated. The list of links is sorted in ascending order depending on the link validity period. The sorting type cannot be changed.

The following actions with public links can be performed:

Copy a link

Copy a password

Copying data to access the element (link, expiration date and password, if any)

Delete a link

A public link can be blocked by the system administrator in charge of MyOffice applications or automatically when spam is suspected (for example, when a large number of similar requests are received from users or programs). Such a link is marked with an icon blocked_link. When you hover the cursor over the icon, a pop-up window appears with information about the blocking period. If a user clicks on a link that is deleted or blocked, a message to inform about the link status will be displayed on the screen.

Create a public link

1.From the drop-down list, select the validity period of the link. To select a value of your choice, use the Other date list item. The maximum link validity period available for selection is configurable by the system administrator.

2.If needed, check or uncheck Password protection. If you choose to check the box, the password will be generated automatically.

3.If necessary, select the One-time access check box. Such a link can be opened only by one user, the content of the link will be available for no more than 12 hours from the first opening. In the list of links, one-time access links are marked with the on-off_public_link icon.

4.Click Create link.

As a result of the operation, a public link will appear on the tab, indicating the expiration date, the author of the link and the password to access the element (if the Password protection box has been checked). To display the object's password, on the line with the desired link, click the show_passpng Show password button to the right of the password field. To hide the password, click hide_pass Hide password. Only one public link password can be viewed at a time.

An open one-time access link is displayed in pale gray in the link list. If you click the one-time access link again from a different IP  address or web browser, the content of the link will not be available.

You can also generate a link towards a file from MyOffice Documents.

Copy a public link

To share a link, copy it. To copy the address, object access password, and link expiration date in the line with the desired link, click link_more and select Copy access details. To copy only the link address or the element access password, in the row with the desired link, click Copy_link_pass next to the corresponding field.

After the operation is performed, the line with the link whose data was copied is highlighted.

View link content

To view the content of a public link, in the link line, click the link_more button and select Preview.

A file or folder preview window opens in the current tab. To close the preview window, click Close in the upper-right corner of the page.

Delete a link

The owner of the file or folder or the user with the permission to manage the file, the owner of the file or folder or the administrator of MyOffice software can delete the public link to a file or folder, regardless of the link expiration date.

To delete a public link manually, in the row with the desired link, click link_more and select Delete. In the dialog box that opens, confirm or cancel the operation.

As a result, access to the file or folder using the deleted link will not be available. To provide access to a file or folder, create and send a new public link.

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