The main window of MyOffice Text contains the following main sections:
The top of the window may contain a notification that there are updates to the application that have occurred in the past 14 calendar days. You can learn more about them by clicking the Release notes hyperlink on the notification. The release notes will open in a new web browser tab. The notification does not block work with the application and will be displayed for 14 calendar days from the date of system update until the user reads the changes or closes the notification by clicking on it.
If MyOffice administrator changes system settings while users are working in the application, a notification will appear at the top of the window. Refresh the current web browser page to ensure the correct functioning. If you try to access an operation for which settings have been changed by the administrator without refreshing the web browser page, an error message will appear on the screen. After refreshing the page, users will be able to continue working in MyOffice software.
The Control bar is located above the Command menu.
The Control bar contains the following elements:
• Applications menu button to go to other applications and to the main navigation page.
•Current file name and extension.
• Mark as important/ Unmark button to add or delete the opened file to or from the favorites. The file marked as favorite is duplicated in the Flagged folder in MyOffice Documents.
•The Review menu which contains commands for working with changes and/or comments. The menu is active if the document contains at least one change or at least one comment.
•Track Changes switch button to track changes made by various contributors.
•Share button to open the form where users can provide shared access.
• Help button to open the help documentation and information about the current version of the application.The Release Notes sub-menu displays a file describing the new features of the application and Send Feedback hyperlink (displayed if a mail client is connected and a support service mail address was specified by the system administrator in the MyOffice Private Cloud settings). The button can indicate that updates became available within the last 14 days (). The indication will be displayed for 14 calendar days from the date of system update until the user views the information about the changes.
•Profile picture displaying user initials or photo. Clicking the profile picture will display the window with basic data about the user.
If a mailing client is connected and the system administrator has specified the mailing address of the support service in the MyOffice Private Cloud settings, when clicking on Send Feedback, a new tab will be opened in the browser containing the feedback form. Fill the Topic box and describe your issue in the Message box. Click Submit to send your feedback.
The Toolbar contains formatting tools for working with text, tables, images, and shapes. The tools displayed depend on the selected content of the document.
The Workspace contains the current document.
You can edit the document using the Command menu, the Control bar, the Toolbar, or the Sidebar. Some actions can be performed using the common or special keyboard shortcuts
If you want to open a password-protected file, you will be warned that you must remove the password and upload the file again.
If a document has been protected against changes, you will be notified when you try to edit or format the protected areas in the web application. To remove protection against changes, use MyOffice Text desktop application.
You can protect file areas against changes or remove such protection in the desktop version of MyOffice Text only. This functionality in the web application is being development and will be available in the next versions.
The Status bar displays information on the number of pages in the document (for more details, see Page number section), notifications of application actions and save status, as well as the scale of the page displayed in the Workspace (for more details, see Zoom).
The number of pages and the current page number are displayed even if the user did not configure their display in the document settings.
The application notifications include:
•All changes saved
•Failed to save
•Preparing for print
•Preparing File (when downloading a file)
The Sidebar includes the following tabs:
•File Info: This tab provides information about the document you are working on (available for internal format files only).
•Insert: This tab includes elements which can be inserted to the document, such as tables, images, headers and footers, page numbers, page breaks, table of contents, footnotes, hyperlinks, and comments.
•Spellchecker: This tab includes tools for checking spelling and grammar in the document.
•Find & Replace: This tab allows to search for a specific text throughout the document and replace words with words of your choice.
• This tab allows to add, delete, and find bookmarks throughout the entire document.
The Sidebar can display avatars of co-authors (users working on the active document at the same time), if the file is opened by users with the shared access.
File Info tab
This tab displays short information about the file you are working on:
•Path. Click the folder name to go to the document storage (the folder where the document is located).
•Information about the user who made the last modifications in the file (Modified by). When you hover your pointer over the avatar or name of the user who was the last to make edits, a pop-up window will appear with detailed information about the user.
•Access right type (only for files that had been shared with the user by other users)
•A list of users and groups that have been provided with access (with their access rights), as well as the Share (for the document owner) / Decline access (for users who have been granted access rights) hyperlink. When you hover your pointer over the avatar or name of the user to whom the access right have been provided, a pop-up window will appear with detailed information about the user (not available for groups). If necessary, click Details on the pop-up notification to go to the page with contact information in MyOffice Contacts (if the integration with MyOffice Mail is available).
To see the information about the file, click File Info on the Sidebar. Or go to the Command menu and select File > Info.
When you open this tab, you'll see a selection of elements which can be inserted into the document. The contents of this tab is similar to the contents of the Insert menu:
•Table: Insert a table where the pointer is positioned. Clicking Table will display a drop-down panel where you can set the size of your future table. For more details, see Tables.
•Image: Insert an image where the pointer is positioned. For more details, see Images.
•Shape: Insert a shape where the pointer is positioned. For more details, see Shapes.
•Header and footer: Clicking this button will display headers and footers in the upper and lower part of the document. For more details, see Header and footer.
•Page number: Clicking this button will display a window with page numbering settings. For more details, see Page number.
•Page break: Clicking this button will result in moving to another page from the current position of the pointer. The text before the pointer will remain where it was and the text after the pointer will be moved to the next page. For more details, see Page break.
•Section break: Clicking this button will result in moving to the next section. The text before the pointer will remain where it was and the text after the pointer will be moved to the next section. For more details, see Section break.
•Table of contents: Insert an automatically created table of contents where the pointer is positioned. The table of contents is updated automatically as you add new headings. For more details, see Table of contents.
•Footnote: Insert a footnote within the body of text. For more details, see Footnote.
•Link: Insert a link where the pointer is positioned. For more details, see Link.
•Comment: Insert a comment to the selected text. For more details, see Comments.
Clicking this button will open the tab with spelling and grammar checking tools. For more details, see Spelling and Grammar.
Find & Replace
Clicking this button will display the tab with various search parameters. For more details, see .
Clicking this button will display the tab containing bookmarks. For more details, see .