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MyOffice Spreadsheet allows multiple users to simultaneously work on the same document. The document owner can grant access to other users to view, edit or manage their documents.

The following access rights can be provided to users: Can view, Can edit, Can manage, Access Denied.

The access rights to files or folders provided by other users can be modified by the owner and by the user with the rights to manage the file or folder.

When you collaborate on a file, you can view or edit the same document with other users in the Collaboration mode.

To share the access, do the following:

1.Select one of the following actions:

In the Command menu, click File > Share.

On the Control bar, click Share.

2.In the window that opens, enter the names or email addresses of the users for whom access is provided, or, if an email client is connected, select them from the contact list by clicking knpk_add_contact Contact list.

3.If necessary, hold the cursor over the user profile picture or the name of the user to whom you want to provide access permissions to view additional information about the user or click Details in the pop-up window to view the page with detailed information on the selected user in MyOffice Contacts (the button is displayed when integrated with MyOffice Mail). When clicking the button, the page will open in a new browser tab.

4.In the drop-down list, select the desired access right for the user: Can view, Can edit, Can manage or Access Denied. A brief description of the permissions for each type is displayed next to the access type names. The Access Denied option will close access to the file to a selected user (this option is useful for restricting access to certain users if you have previously provided the access to all users without restriction).

5.If necessary, select Notify by email and add a cover message. The Notify by email feature is displayed when there is integration with the mail system and is only available for notifying individual users and is not available for groups.

6.Write a message which will be displayed in the body of the email (optional). This option is displayed if an email client is connected.

7.Click Add.

If the access is provided, the username and information regarding the the access level will be displayed in the opened Sharing settings window.

You can also share the access via a shared link.

If a user grants a group to which the user is a member access permissions to an element below his/her inherited permission, the user will be assigned personal direct management access permissions.

The owner and the user with the permission to manage the document can manage the access permissions and either upgrade the users (for example, provide Can edit permission instead of Can view) or downgrade them (by providing Can view permissions instead of Can manage).

To change the access permission type, do the following:

1.Open the sharing window in one of the following ways:

In the Command menu, click File > Share.

On the Sidebar, click Share.

2.In the window that opens with the list of users, click on the field with the current type of access and select another type (a brief description of the rights for each type is displayed next to the access type). The changes will be applied automatically.

3.Click Close to close the sharing window.

 

Access permission types

Users with the Can view access permission can:

View, download, and copy the shared access files.

Send shared files by email (if an email client is connected).

Request the access permissions.

Revoke their own access from shared files.

Users with the Can edit access permission can:

View, edit, download, copy shared files.

Create new versions of the shared file.

Send shared files by email (if an email client is connected).

View and edit the list of users with access to the file.

Revoke their own access from shared files.

Users with the Can manage access permission can:

View, edit, download, or copy shared files.

Rename the opened shared access files.

Create new files in the shared access folder.

Upload files to the shared access folder.

Delete files from the shared access folder.

Create copies of the shared access files. Files from the shared access folder can be copied to the private folders or to the shared access folders.

Create new versions of the shared access file.

View, delete and rename versions of shared documents.

Move documents to a shared folder, within a shared folder, and to personal or editable folders.

Send shared access files by email (if an email client is connected).

View and edit the list of users who have access to the document.

Change the access rights of users who have access to the document.

Revoke their own access from shared files.

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