Share a file

MyOffice Spreadsheet allows multiple users to simultaneously work on the same document. The document owner can grant access to other users to view, edit or manage their documents.

The following access rights can be provided to users: Can view, Can edit, Can manage, Access Denied.

The access rights to files or folders provided by other users can be modified by the owner and by the user with the rights to manage the file or folder.

When you collaborate on a file, you can view or edit the same document with other users in the Collaboration mode.

To share the access, do the following:

1.Select one of the following actions:

•In the Command menu, click File > Share.

•On the Control bar, click Share.

2.In the window that opens, enter the names or email addresses of the users for whom access is provided, or, if an email client is connected, select them from the contact list by clicking Contact list.

3.If necessary, hover the cursor over the user profile picture or the name of the user to whom you want to provide access permissions to view additional information about the user or click Details in the pop-up window to view the page with detailed information on the selected user in MyOffice Contacts (the button is displayed when integrated with MyOffice Mail). When clicking the button, the page will open in a new browser tab.

4.In the drop-down list, select the desired access right for the user: Can view, Can edit, Can manage or Access Denied. A brief description of the permissions for each type is displayed next to the access type names. The Access Denied option will close access to the file to a selected user (this option is useful for restricting access to certain users if you have previously provided the access to all users without restriction).

5.If necessary, select Notify by email and add a cover message. The Notify by email feature is displayed when there is integration with the mail system and is only available for notifying individual users and is not available for groups.

6.Write a message which will be displayed in the body of the email (optional). This option is displayed if an email client is connected.

7.Click Add.

If the access is provided, the username and information regarding the the access level will be displayed in the opened Sharing settings window.

You can also share the access via a shared link.

The owner and the user with the permission to manage the document can manage the access permissions and either upgrade the users (for example, provide Can edit right instead of Can view) or downgrade them (by providing Can view permissions instead of Can manage).

To change the access permission type, do the following:

1.Open the sharing window in one of the following ways:

•In the Command menu, click File > Share.

•On the Sidebar, click Share.

2.In the window that opens with the list of users, click on the field with the current type of access and select another type (a brief description of the rights for each type is displayed next to the access type). The changes will be applied automatically.

3.Click Close to close the sharing window.