Share a calendar
The user can grant access to their calendar to the colleagues (users from the Colleagues address book). Users with external email addresses cannot be granted access.
Calendars that you have accessed will appear on the Navigation bar of the Calendar section under Shared with me, with the name of the calendar owner. You can connect or disconnect them by checking or unchecking the check box in the calendar line.
The following calendar access permissions can be provided:
•Read
•Edit
With edit access to a colleague's calendar, you can create an event on behalf of the calendar owner, and an event on the calendar to which you have access on your own behalf.
The calendar can be shared with all colleagues at once or with selected colleagues individually. Additionally, some colleagues can be granted both shared access for reading and individual access for editing.
Grant access permissions
To provide access to the calendar to colleagues, do the following: 1.Click the
2.In the form that opens, click the Settings hyperlink in the Sharing section. The access sharing form will open on the screen. 3.To provide shared access to the calendar, do the following: •In the Share with all users section, select the desired access type value (Read, Edit). •Toggle the slider on the right side of the line. A window will appear, requesting to confirm the permission to access. •Confirm the permission to access in the window by clicking Ok. 4.To provide individual access to the calendar, do the following: •In the Share with individual users section, specify the names or email addresses of users who are granted access on individual terms. You can paste a list of addresses that was copied to the clipboard when viewing an email, event, or group of contacts. •Select the desired access type value (Read, Edit) to the right of the selected addresses •Click Ok in the lower right corner of the form. •If necessary, repeat the steps, giving the required type of permissions to other colleagues. 5.Click Close. After clicking Ok, the system automatically checks the email addresses to which individual access to the calendar has been granted. If there are any external email addresses in the list: •A message will appear, indicating that access can only be granted to users registered in your email system. •External email addresses will be highlighted in red. To proceed, remove users with external mailbox addresses from the list. To delete all external addresses at once, click the Exclude link in the message and then click OK. As a result, the calendar will be available to the following users: •To all colleagues: Under the conditions specified in the Share with all users section. •Also on individual terms to colleagues specified in the Share with individual users section. |
Terminate access permissions
To terminate access permission to the calendar, repeat the access granting operation, specifying the necessary data (deleting the permission). |
