Comments

Product: MyOffice Professional, MyOffice Education

Application: Text Desktop version

If several users are working on a document simultaneously or alternately, they can express their ideas and remarks to the text by leaving comments. In addition, users can reply to each other's comments and create the entire threads on specific pieces of text or questions.

The following limitations currently apply:

•Comments and threads are not printed out.

•No notifications when a comment or reply changes.

•The discussion thread may break and appear as separate comments if the document was opened and saved: in a third-party text editor (except for LibreOffice Writer), in a web or mobile MyOffice Text applications, in MyOffice Text desktop editor earlier than version 2.7.

•Comments in the header and footer section are saved in .odt and .xodt file formats only. When you save a document in .docx format, comments in the header and footer section are automatically deleted.

•When you close a document, comments to tables for which text wrapping is configured are not saved.

Comments and threads are displayed in the Review pane.

Comment display mode

By default, all comments are displayed in the document. You can change the way the comments are displayed in the same way as changing the tracking changes mode.

Add a comment

To add a comment, follow these steps:

1.Place the cursor where you want to add a comment or select the text you want to add a comment.

2.Switch to the comment mode in one of the following ways:

•On the Insert tab, click t_insert_comment Comment.

•On the Review tab, click t_insert_comment Add comment.

•Right-click the text or selected content and click Add comment in the shortcut menu.

•When working in macOS, run the Insert > Comment command from the command menu.

3.Enter the desired text in the comment box.

4.If you want to cancel entering a comment, press Esc. If you want to save the comment, do one of the following:

•In the comment field, click Save.

•Click anywhere in the document.

•Press Ctrl+Enter (Windows, Linux) or command Cmd+ enter Enter (macOS).

Empty comments are automatically deleted.

Long comments are displayed in the Review pane in abbreviated form. To view the full text of a comment, select it with a left-click.

Reply to a comment

Replies to a comment are displayed in chronological order. You can only reply to a comment, adding an answer to an answer is not allowed.

To reply to a comment, follow these steps:

1.Select a comment to reply in one of the following ways:

•Click a comment or any reply to it.

•Go to the comment using the t_review_next Next and t_review_previous Previous buttons located in the Review tab.

•If the cursor is set on the Review pane, navigate to the comment using the ↓ and ↑ keyboard keys.

2.In the comment reply box, type the desired text.

3.If you want to cancel entering the answer, press Esc. If you want to save the response, do one of the following:

•In the response field, click Save.

•Click anywhere in the document.

•Press Ctrl+Enter (Windows, Linux) or command Cmd+ enter Enter (macOS).

If, while collaborating on a document, another user deletes a comment to which a reply is added, or deletes text to which a comment refers, the entire thread is deleted and the pop-up message “Comment or text fragment deleted” is displayed.

Blank replies are automatically deleted.

Long comments and replies are displayed in the Review pane in an abbreviated form. To display the full text of a comment and all the replies to it, click the comment or any of the replies.

If a thread contains more than two replies, it is automatically minimized and only the first and last replies are displayed in the Review pane. To expand the thread, click Show n more replies separator.

If the thread becomes longer than the page height when expanded, the Review pane displays review_panel_up and review_panel_down buttons to navigate to the beginning and end of the thread.

To minimize the thread, do one of the following:

•Click anywhere in the document outside of the thread.

•Click another comment or thread.

•Go to another comment or thread using the t_review_next Next and t_review_previous Previous buttons located in the Review tab.

•Move to another comment or thread using the ↓ and ↑ keys on the keyboard.

Move between comments and threads

To quickly move between comments and threads, use the t_review_next Next and t_review_previous Previous buttons located in the Review tab.

Edit a comment or reply

To edit a comment or reply, follow these steps:

1.Select a comment or reply in one of the following ways:

•Hover the mouse cursor over the comment or reply box. In the upper-right corner, click review_panel_edit Edit.

•Select the comment or reply box by double-clicking.

2.Change the text of the comment or reply.

3.If you want to cancel the changes, press Esc. If you want to save your changes, do one of the following:

•In the comment or reply field, click Save.

•Click anywhere in the document.

•Press Ctrl+Enter (Windows, Linux) or command Cmd+ enter Enter (macOS).

If, while collaborating on a document, another user deletes a comment to which a reply is being edited, or deletes text to which a comment refers, the entire thread is deleted and the pop-up message “Comment or text fragment deleted” is displayed.

Blank comments and replies are automatically deleted.

Copy, cut, and paste a comment or a thread

Comments and threads can be cut, copied, and pasted within the same document or between documents of MyOffice Text.

To cut or copy a comment or a thread, select the entire text or object to which they relate. When you cut or copy part of the text, comments and chains are not cut or copied.

You can copy, cut and paste commented text or object using standard methods.

Delete a comment or reply

The comment is deleted along with the replies to it.

To quickly delete a comment, hover your mouse over it and click review_panel_delete Delete in the upper-right corner of the comment.

You can also follow the steps below to delete a comment:

1.Select a comment in one of the following ways:

•Click the comment or any reply to it.

•Go to the comment using the t_review_next Next and t_review_previous Previous buttons located in the Review tab.

•If the cursor is set on the Review pane, navigate to the comment using the ↓ and ↑ keyboard keys.

2.Delete the comment in one of the following ways:

•On the Review tab, click t_review_delete_comment Delete comment.

•On the Review tab, click the arrow to the right of the t_review_delete_comment Delete comment button and run the Delete comment command.

•In the upper-right corner of the comment, click review_panel_delete Delete.

To delete a comment, you can also switch to its editing mode as described above, completely delete the comment text and click Save or click anywhere in the document.

To delete all comments in a document, follow these steps:

1.On the Review tab, click the arrow to the right of the t_review_delete_comment Delete comment button.

2.Run the Delete all comments command.

To delete a reply, follow these steps:

1.Hover the mouse cursor over the reply or select the thread with the answer in one of the following ways:

•Click anywhere in the thread.

•Go to the thread using the t_review_next Next and t_review_previous Previous buttons located in the Review tab.

•If the cursor is set on the Review pane, navigate to the thread using the ↓ and ↑ keyboard keys.

2.In the upper-right corner of the required reply, click review_panel_delete Delete.

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