Comments

By default, all comments are displayed in the document. You can change the way the comments are displayed in the same way as changing the tracking changes mode.

To add a comment, follow these steps:

1.Place the cursor where you want to add a comment or select the text you want to add a comment.

2.Switch to the comment mode in one of the following ways:

•In the Command menu, select Insert > Comment.

•On the Toolbar, in the Insert section, click  Comment.

•On the Toolbar, in the Insert section, click . In the insert panel that appears, click  Comment.

•Right-click the text or selected content and click Add Comment in the shortcut menu.

3.Enter the desired text in the comment box.

4.If you want to cancel entering a comment, press Esc. If you want to save the comment, do one of the following:

•In the comment field, click Save.

•Click anywhere in the document.

•Press Ctrl+Enter.

Long comments are displayed in the Review pane in abbreviated form. To view the full text of a comment, select it with a left-click.

Replies to a comment are displayed in chronological order. You can only reply to a comment, adding an answer to an answer is not allowed.

To reply to a comment, follow these steps:

1.Select a comment to reply in one of the following ways:

•Click a comment or any reply to it.

•Move to the comment using  Next Change or Comment and  Previous Change or Comment located on the Toolbar, in the Review section.

•If the cursor is set on the Review pane, navigate to the comment using the ↓ and ↑keyboard keys.

2.In the comment reply box, type the desired text.

3.If you want to cancel entering the answer, press Esc. If you want to save the response, do one of the following:

•In the response field, click Save.

•Click anywhere in the document.

•Press Ctrl+Enter.

If, while collaborating on a document, another user deletes a comment to which a reply is added, or deletes text to which a comment refers, the entire thread is deleted and the pop-up message “Comment or text fragment deleted” is displayed.

Blank replies are automatically deleted.

Long comments and replies are displayed in the Review pane in an abbreviated form. To display the full text of a comment and all the replies to it, click the comment or any of the replies.

If a thread contains more than two replies, it is automatically minimized and only the first and last replies are displayed in the Review pane. To expand the thread, click Show n more replies separator.

If the thread becomes longer than the page height when expanded, the Review pane displays and buttons to navigate to the beginning and end of the thread.

To minimize the thread, do one of the following:

•Click anywhere in the document outside of the thread.

•Click another comment or thread.

•Navigate to another comment or thread using  Next Change or Comment and  Previous Change or Comment located on the Toolbar, in the Review section.

•Move to another comment or thread using the ↓ and ↑ keys on the keyboard.

To quickly navigate between comments and threads, use  Next Change or Comment and  Previous Change or Comment, on the Toolbar, in the Review section.

Using filters, you can hide or display comments of selected reviewers in the Review pane.

To filter comments, follow these steps:

1.Open the comment filtering window using one of the following methods:

•In the Command menu, select Tools > Display Changes and Comments > Filter Comments.

•On the Toolbar, in the Review section, click  Filter Comments.

•On the Toolbar, in the Review section, click the arrow to the right of the  Filter Comments button and select Filter Comments from the drop-down list.

2.In the Filter Comments window, uncheck Select All.

3.Check the boxes of the reviewers whose comments you want to display in the Review pane.

4.If the list contains a large number of reviewers, use the search bar:

•Enter part of the name or the full name of the reviewer in the search bar.

•In the search results, check the box for that reviewer.

•Repeat if necessary to find and check other reviewers.

5.Click OK.

To return to displaying the comments of all reviewers, do one of the following:

•On the Toolbar, in the Review section, click the arrow to the right of the  Filter Comments button and select Clear Filter from the drop-down list.

•Open the Filter Comments window as described above, check the Select all box and click OK.

The following limitations currently apply:

•When you run the Delete All Comments command, all comments in the document are deleted, even if filtering is enabled.

•The Filter Comments window does not dynamically update data regarding changes in the number of comments and the composition of reviewers.

•The Filter Comments window does not display the names of reviewers whose comments have been deleted.

To edit a comment or reply, follow these steps:

1.Select a comment or reply in one of the following ways:

•Hover the mouse cursor over the comment or reply box. In the upper-right corner, click  Edit.

•Select the comment or reply box by double-clicking.

2.Change the text of the comment or reply.

3.If you want to cancel the changes, press Esc. If you want to save your changes, do one of the following:

•In the comment or reply field, click Save.

•Click anywhere in the document.

•Press Ctrl+Enter.

If, while collaborating on a document, another user deletes a comment to which a reply is being edited, or deletes text to which a comment refers, the entire thread is deleted and the pop-up message “Comment or text fragment deleted” is displayed.

Blank comments and replies are automatically deleted.

Comments and threads can be cut, copied, and pasted within the same document or between documents of MyOffice Text.

To cut or copy a comment or a thread, select the entire text or object to which they relate. When you cut or copy part of the text, comments and chains are not cut or copied.

You can copy, cut and paste commented text or object using standard methods.

The comment is deleted along with the replies to it.

To quickly delete a comment, hover your mouse over it and click  Delete in the upper-right corner of the comment.

You can also follow the steps below to delete a comment:

1.Select a comment in one of the following ways:

•Click a comment or any reply to it.

•Move to the comment using  Next Change or Comment and  Previous Change or Comment located on the Toolbar, in the Review section.

•If the cursor is set on the Review pane, navigate to the comment using the ↓ and ↑ keyboard keys.

2.Delete the comment in one of the following ways:

•On the Toolbar, in the Review section, click  Delete Comment.

•On the Toolbar, in the Review section, click the arrow to the right of the  Delete Comment button and select Delete Comment.

•In the upper-right corner of the comment, click  Delete.

To delete a comment, you can also switch to its editing mode as described above, completely delete the comment text and click Save or click anywhere in the document.

To delete all comments in a document, follow these steps:

1.On the Toolbar, in the Review section, click the arrow to the right of the  Delete Comment button.

2.In the drop-down list, select Delete All Comments.

To delete a reply, follow these steps:

1.Hover the mouse cursor over the reply or select the thread with the answer in one of the following ways:

•Click anywhere in the thread.

•Move to the thread using  Next Change or Comment and  Previous Change or Comment located on the Toolbar, in the Review section.

•If the cursor is set on the Review pane, navigate to the thread using the ↓ and ↑ keyboard keys.

2.In the upper-right corner of the required reply, click  Delete.