Working with comments

Add a text comment

1.Place the cursor in the desired location or select a text fragment.

2.Perform one of the actions:

•On the Review tab, click the Add comment button.

•Right-click on the text and select Add comment from the context menu.

3.In the field that appears on the right, enter the text of the comment.

4.Click the Save button or left-click anywhere in the document.

Mention a user in a comment or reply

1.In the comment entry field, type the @ symbol.

2.Start typing the name or email address.

3.Select the desired user from the drop-down list.

4.Save the comment.

The mentioned user will receive an email or messenger notification (if integrations are available). Access to the file will depend on their permissions.

Features of text comments

–Adding a comment is not available if the cursor is at the beginning or end of the document, at the end of a hyphenated line, on an empty line, or if text is not highlighted.

–Only text can be entered in comments; formatting is not supported.

–Comments do not go into print.

–Empty comments are deleted automatically.

Replies are displayed in chronological order. You can only reply to the main comment, not to another reply.

Reply to a comment

1.Select a comment by clicking on it or any reply in its conversation.

2.In the reply box, type text.

3.To save the response, click Save, click anywhere in the document, or press the keyboard shortcut Ctrl+Enter (Cmd+Enter). To cancel, press Esc.

Features for replying to comments

–If another user deletes the original comment or related text, the entire conversation is deleted.

–Empty replies are automatically deleted.

–Long comments and replies are displayed abbreviated. To see the full text, click Show more.

–Chains with more than two replies are collapsed. To expand a conversation, click the Show N more replies separator. To collapse it, click outside the conversation, click another comment, or use keyboard shortcuts to navigate.

Edit a comment

1.Hover over a comment and click Edit.

2.Make changes to the text.

3.Click Save or click anywhere in the document. To cancel the edit, press Esc.

If you delete all of the comment text and save the changes, the comment will be deleted.

Copy comment text

1.Double-click on the comment to enter its field, then select the desired piece of text.

2.Copy the text using the context menu or the Ctrl+C (Cmd+C) shortcut.

Copy the contents of a document with comments

To have the comment copied along with the document content:

1.Select the entire commented portion of the content. If you copy part of the text, the comment is not copied.

2.Copy the fragment using the context menu or the Ctrl+C (Cmd+C) keyboard shortcut.

Copying comments added to tables is not supported. Copying audio comments between documents is not available.

In the current version of the web application, only listening to audio comments is available. Creating audio comments is possible in the mobile version of the application.

Audio comments can be listened to using the review panel.

Features of audio comments playback

–Playback is not interrupted while editing a document.

–You can pause playback, resume playback, and change the playback speed.

–To fast forward or rewind, click the desired location on the playback timeline.

Delete a single comment

Do one of the following:

–Hover over the comment and click Delete.

–On the Review tab, from the Delete menu, select Current comment.

–Edit the comment, delete its text completely, and save your changes.

Delete all comments

To delete all comments in the document, on the Review tab, from the Delete menu, select All comments.