Selecting and viewing a contact

To select one or more contacts of the active address book, click the avatar on the contact's mini panel.

To select all contacts of the active address book at the same time, click the avatar on the mini panel of one of the contacts in the list and select the Select all command in the drop-down list on the Toolbar:

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To view information about a contact, select it from the contact list in the interface Workspace, after which the contact data will be displayed in the Reading pane.

Create a contact

Adding a new contact is only possible in the Personal and user-created address book.

To create a new contact:

1.Click New contact on the Navigation bar. In the drop-down menu, select the Add a user command button.

2.In the window that appears, enter the first and last name of the contact you are creating.

3.Fill in the required fields and click Save.

The First Name and Last name fields are mandatory, the remaining fields are filled in if necessary.

A new contact can be added to the address book from the email when viewing it in the Reading pane or in a new tab button.

If while creating a contact users click 15 or Cancel on the contact creation form, click anywhere in the contacts that is outside the contact creation form, or try to close the browser tab (window) where the contact is created, a warning will be displayed that there are unsaved changes, requiring confirmation of the action.

Edit a contact

To edit a contact, click it with the left mouse button. All available information about it will be displayed in the right part of the window. Click 2_2More on the Sidebar, and select Edit command. Make the required adjustments and click Save.

If while editing a contact users click 15or Cancel on the contact form, click anywhere in the contacts that is outside the contact form, or try to close the browser tab (window) where the contact is edited, a warning will be displayed that there are unsaved changes, requiring confirmation of the action.

You can edit only the contact that you have created yourself.

Search for a contact

In any address book, you can search throughout the list. To find a contact:

1.Log in to the folder where the contact is located.

2.Click 7_7 in the header of the contact list in the Workspace. The search line will appear in the header.

3.Enter a search query.

The search results are automatically displayed in the contact list in the Workspace.

To close the search bar, click 15.

To make the search criteria in the Corporate and Personal address book more specific, click 4_4 to the right of the search button. Additional information input fields will be opened. Enter the required criteria and click Search.

Delete a contact

To delete a contact:

1.Go to the desired address book.

2.Select the contact in the Workspace.

3.Click2_2More on the Sidebar or on the Toolbar and select Delete.

You can delete only the contact that you created earlier yourself. Contacts from the Corporate group cannot be deleted.

Write an email to a contact

To write an email to a contact:

1.Select the address book in the Navigation bar.

2.Select the desired contact in the Workspace by clicking on their avatar with the left mouse button.

3.Click 3_3 Send a message on the Toolbar, or Send a message on the Sidebar.

A window will open in a new tab of the web browser where you can create a new email.The To: field will contain the desired email address.

Create a meeting with a contact

To create a meeting with a contact:

1.Select the address book in the Navigation bar.

2.Select one or more contacts from the list in the Workspace by clicking their avatar with the left mouse button.

3.Click 1_1Create an event on the Toolbar, or 1_1Create an event on the Sidebar.

The MyOffice Calendar application will open in a new tab of the web browser. The event composer window will be displayed in which the contacts selected in MyOffice Contacts.

Exporting or importing contacts

To export contacts (upload to a stationary or external media on the user's device), select the desired contact/multiple contacts, click2_2More on the Sidebar or on the Toolbar, and select Export command from the drop-down list.

File of a contact in the .vCard format will be saved in the downloads folder installed on the user's device by default.

To import contacts, hover the mouse pointer over the name of the address book in the Navigation bar and click 9_9 Import Contacts next to the name. Select a file or drag it with the mouse into the window that opens on the screen. Click Import.

Forward contact

To forward a contact to another user, select the desired contact in the address book, click 2_2More on the Sidebar or on the Toolbar, and select Send as an attachment.

As a result of the operation, a new email with an attached contact file in .vcf format will open in a new tab of the web browser.

Merge contacts

To combine several contacts forms into one:

1.Select one or more contacts that you want to merge.

2.Click 2_2More:

On the Toolbar and select Merge.

On the Sidebar and select Merge with another contact.

3.In the window that opens, in the Add data to a contact field, select the contact whose card you want to merge data from the selected contacts.

4.Click Save.

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