Work with contacts

To view information about a contact, select it in the contact list in the workspace: left-click anywhere in the contact's mini-pane, but not on the avatar. The contact details will be displayed in the Reading pane.

To select one or more contacts in the active address book, left-click on the avatar in the contact's mini-pane.

To select all contacts of the current page of the active address book, do the following:

1.Left-click the avatar in the mini-pane of one of the contacts in the list.

2.Select the Select all from the drop-down list on the Toolbar:

Adding a new contact is only possible in the Personal address book and user-created address book.

To create a new contact, follow these steps:

1.Click the New contact button on the Navigation bar and select the New contact command from the drop‑down menu.

2.In the window that appears, select the account (Contact location) for which the contact will be created. Only MyOffice accounts are available in the list, since there is no synchronization with the contacts of external accounts.

3.Fill in the required fields (first and last name of the contact being created).

4.If needed, fill in other fields

5.Click the Save button.

A new contact can be added to the address book from an email when it is viewed in the Reading pane or in a new tab.

If, when creating a contact, the user clicks thebutton or Cancel on the contact creation form, clicks the mouse to any place in the contacts located outside the contact creation form, or tries to close the tab (window) of the web browser in which the contact is being created, a warning about unsaved changes will be displayed on the screen, requiring confirmation of the action.

To edit a contact, do the following:

1.Left-click the contact's mini-pane. All available information about the contact will be displayed in the Reading pane.

2.Click the More button on the Toolbar of the Reading pane and select the Edit command from the drop‑down list.

3.In the Editing a contact window that opens, make the required changes.

4.Click the Save button.

If, when editing a contact, the user clicks the or Cancel button in the contact window, clicks the mouse to any place in the contacts outside the contact window, or tries to close the tab (window) of the web browser in which the contact is being edited, a warning about unsaved changes will be displayed on the screen, requiring confirmation of the action.

In each of the address books it is possible to search in a list. To find the desired contact, do the following:

1.Open the address book where the contact is located.

2.Click the button located in the header of the contact list in the workspace. A search bar will appear in the header.

3.Enter a search query.

The search results are automatically displayed in the contact list in the workspace.

To close the search bar, click the button.

To clarify the search criteria in the Corporate and Personal address book, do the following:

1.Click the Advanced search button to the right of the search button, after which additional information input fields will open.

2.Enter the required search criteria.

3.Click the Find button.

To delete a contact, do the following:

1.Select the address book where the contact is located.

2.Highlight or select a contact in the workspace.

3.Click the More button located on the workspace Toolbar, or the More button on the Toolbar of the Reading pane.

4.In the drop-down list, select the Delete command.

To write an email to a contact, do the following:

1.Select the address book in the Navigation bar.

2.Select the desired contact in the workspace by clicking on his avatar with the left mouse button.

3.Click the Send message button located on the Toolbar of the workspace, or the Send message button on the Toolbar of the Reading pane.

A window for creating a new email will open in a new tab of the web browser, in which the required email address will already be inserted in the To field.

To create a meeting with a contact, do the following:

1.Select the address book in the Navigation bar.

2.Select one or more contacts in the list in the workspace by clicking their avatars with the left mouse button.

3.Click the Create event button located on the workspace Toolbar, or the Create event button located on the Toolbar in the Reading pane.

In a new tab of the web browser, Calendar application opens with an open window for creating an event, in which the contacts selected in the Contact application will already be indicated as participants.

To export contacts (upload to a fixed or external media on the user's device), do the following:

1.Select the desired contact or select one or more contacts.

2.Click the More button located on the Toolbar of the workspace or the same button on the Toolbar of the Reading pane.

3.Select the Export command from the drop-down list. The contact file in the format .The vCard will be saved in the downloads folder installed on the user's device by default.

To import contacts, do the following:

1.Hover over the name of the address book in the Navigation bar and click on the button next to the name Import contacts.

2.Select a file or drag it with the mouse into the window that opens on the screen.

3.Click the Import button.

To forward a contact to another user, do the following:

1.Highlight or select the desired contact in the address book.

2.Click theMore button on the Toolbar of the workspace or the same button on the Toolbar of the Reading pane.

3.Select the Send as attachment command from the drop-down list.

As a result of the actions, a new email with an attached contact file in .vcf format will open in a new tab of the web browser.

To combine the cards of several contacts into one, do the following:

1.Select the desired contact or select one or more contacts that need to be combined.

2.Click the More button:

•On the Toolbar of the workspace and select the Merge command.

•On the Toolbar of the Reading pane and select the Merge with another contact command.

3.In the window that opens, in the Add details to contact field, specify the contact in whose card the data from the selected contacts should be combined.

4.Click the Save button.