documentsWeb version
Application: Documents Web version

Every file or folder in MyOffice Documents has an address, and links allow for fast access to them. MyOffice Documents uses two types of links:

MyOffice internal link: This type of link to a file or folder is intended for authorized users. Internal links are generated automatically when files or folders are created in the file storage and remain the same until the files and folders are deleted from the storage. Clicking the link will open the file or folder, with the access level according to user's current access permissions. Note that sending the link does not mean sharing the file or folder. If an email client is connected, users with no access permissions can request the access from the owner and/or a user with Can manage permissions (if any) once they receive the link.

Public link: This type of link to a file or folder is intended for external (unauthorized) users and is created by the file or folder owner or by the user with Can manage permissions. By clicking the link users can view the file or folder, download it, or print it. For audio and video files, you can view, listen to, rewind, and download the recording. An unlimited number of links can be generated for one item. Created links cannot be modified, they can be deleted manually by the user or automatically when they expire. Each file or folder has one public link which will remain the same until the expiration time and/or until the link is deleted. The option of creating a public link for files and folders in the Shared section may be enabled or disabled by the system administrator.

If the option to create public links is disabled in the installed version of the application, the Public links tab is not displayed, only the internal MyOffice links can be generated.

To share a link to a file or folder, do the following:

1.Select the desired file or folder by clicking its icon.

2.Proceed in one of the following ways:

Click the panel_button_link Share a link button on the Toolbar.

Open the context menu by clicking the right mouse button and select the Share a link command.

Open the Sharing settings window.

3.In the opened window, select the tab with the type of link that you want to provide:

Internal link MyOffice

Public link

In order to display the signature of a document with a detached electronic signature when viewed through a public link, place the signed document and signature files in a separate folder and create a public link to that folder.

Request access

If an email client is connected and if a user has no access to a file or folder, the user can send a request to access this element. To do this, do the following:

1.Go to the link received from the owner of the file or folder or from the user with access permissions.

2.In the window that opens, select who to send the access request to (the owner and/or a user with Can manage permissions). If the document has users with Can manage permissions, a list including the document owner as well as all users with Can manage permissions is available. The list is sorted alphabetically. To send a request, select one or more users from the list.

3.If necessary, hold the cursor over the avatar or name of the user to whom you are sending the request to view additional information about the user, or click Details in the pop-up window to view information about the user in the MyOffice Contacts application (when integrated with MyOffice Mail).

4.If needed, write a short explanation in the appropriate field to inform why you need the access.

5.Click Request Access.

The owner of the file or folder (or a user with management permissions) will receive an email containing the access request. To provide access to the file or folder, click Configure access in the received email. You will be then automatically moved to the file or folder in the file storage. If the file or folder has already been moved to the Trash folder, then when you click the link from the access request email, a warning message will appear on the screen, and the deleted file will be highlighted in the file list in the Trash folder.

Deleted users do not appear in the list of users to send request to. If there are no users from whom you can request access to the element, a message informing that the request cannot be sent will be displayed.

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MyOffice internal link