Every file or folder in MyOffice Documents has an Internet address, and links allow for fast access to them. MyOffice Documents uses two types of links:

MyOffice internal link: This type of link to a file or folder is intended for authorized users. Internal links are generated automatically when files or folders are created in the file storage and remain the same until the files and folders are deleted from the storage. Clicking the link will open the file or folder, with the access level according to user's current access rights. Note that sending the link does not mean sharing the file or folder. If an email client is connected, users with no access rights can request the access from the owner and/or a user with management permissions (if any) once they receive the link.

Public link: This type of link to a file or folder is intended for external (unauthorized) users and is created by the file or folder owner or by the user with the right to manage the file. By clicking the link users can view the file or folder, download it, or print it. For audio and video files, you can view, listen to, rewind, and download the recording. Each file or folder has one public link which will remain the same until the expiration time and/or until the link is deleted. The option of creating a public link for files and folders in the Shared section may be enabled or disabled by the system administrator.

If the option to create public links is disabled in the installed version of the application, the Public link tab is not displayed, only the internal MyOffice links can be generated.

To share a link to a file or folder, do the following:

1.Select the desired file or folder by clicking its icon.

2.Proceed in one of the following ways:

Click insert_link Get a Link on the Toolbar.

Open the context menu by clicking the right mouse button and select the Get a Link command.

From the Sharing settings window.

3.In the opened window, select the tab with the type of link that you want to provide:

Internal link MyOffice

Public link

You can copy and share the link through the access sharing window.

Request access

If an email client is connected and if a user has no access to a file or folder, the user can send a request to access the file. To do this, do the following:

1.Go to the link received in the access email

2.In the window that opens, select who to send the access request to (the owner and/or a user with management permissions), the list of available users to select is sorted alphabetically.

3.If needed, write a short explanation in the appropriate box to inform why you need the access.

4.Click Request Access in the window that opens.

The owner of the file or folder (or a user with management permissions)  will receive an email containing the access request. To provide access to the file or folder, click Configure access in the received email. You will be then automatically moved to the file or folder in the file storage. If the file or folder has already been moved to the Trash folder, then when you click the link from the access request email, a warning message will appear on the screen, and the deleted file will be highlighted in the file list in the Trash folder.

 

 

 

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