Screen elements

The Control bar contains the following elements:

• button: Allows to go to other applications and to the main navigation page.

•Current file name and extension.

• Mark as important/ Unmark button to add or delete the opened file to or from the favorites. The file marked as favorite is duplicated in the Flagged folder in MyOffice Documents.

•Review menu which contains commands for working with changes and/or comments. The menu is active if the document contains at least one change or at least one comment.

•Track changes switch button to track changes made by various contributors.

•Share button to open the form where users can provide shared access.

• Help button to open the help documentation, information about the current version of the application, the Release Notes window describing new features of the application, as well as Send feedback hyperlink (displayed if a mail client is set up and a support service mail address was specified by the system administrator in the MyOffice Private Cloud settings). The button can indicate that updates became available within the last 14 days (). The indication will be displayed for 14 calendar days from the date of system update until the user views the information about the changes.

•Profile picture displaying user initials or photo. Clicking the profile picture will display the window with basic data about the user.

In documents available to the user for View only, the Track changes switch button on the Control bar is not available. Modifications and comments are not displayed in the document.

Send feedback hyperlink

If the email client is set up and the support service mail address was specified by the system administrator in the MyOffice Private Cloud settings, clicking the Send feedback hyperlink in a new tab of your web browser will open a page for sending a message to the support service. In the form that opens, enter the subject of the message and describe the problem/suggestion, then click Submit.

The Сommand menu contains the basic commands for working on the document, its content, and its display.

In the editing mode, the Command menu contains the following menus:

•File

•Edit

•Insert

•Format

•Table

•Tools

•View

•Help

In the View mode, the Command menu contains the following menus:

•File

•View

•Help

The Toolbar contains formatting tools for working with text, tables, images, and shapes. The tools displayed depend on the selected content of the document.

The size of the Toolbar varies depending on the size of the web browser window. If the window size does not allow you to display the entire Toolbar, some of the tools will be hidden. Hidden tools are displayed by clicking the   button on the Toolbar.

The workspace contains the current document.

You can edit the document using the Command menu, the Control bar, the Toolbar, or the Sidebar. Some actions can be performed using the common or special keyboard shortcuts.

If you want to open a password-protected file, you will be warned that you must remove the password and upload the file again.

Sidebar is an interaction interface element of MyOffice Text allowing to access the additional features of the application.

In the document editing mode, the following buttons are located on the Sidebar:

• File info: This tab provides information about the document you are working on.

• Spellchecker: This tab includes tools for checking spelling and grammar in the document.

• Find and replace: This tab allows to search for a specific text throughout the document and replace words with words of your choice.

• Bookmark: This tab allows to add, delete, and find bookmarks throughout the entire document.

In the View mode, the Sidebar contains the  File info and  Find buttons. When you click the  Find button, the search pane opens where you can enter the text that you want to find in the entire file. The other buttons are not available.

The Sidebar can display avatars of co-authors (users working on the active document at the same time), if the file is opened by users with the shared access.

File info tab

This tab displays short information about the file you are working on:

•Location, click on the folder name to go to the document storage (the folder where the document is located).

•Size.

•The date of creation and the name of the author of the file/folder. When you hold the cursor over the username, a pop-up window will appear with additional information about the user and the Details button to view detailed information about this user in the MyOffice Contacts application (when integrated with MyOffice Mail).

•The date of the last modification of the file/folder and the name of the user who made the edits last. When you hold the cursor over the username, a pop-up window will appear with additional information about the user and the Details button to view detailed information about this user in the MyOffice Contacts application (when integrated with MyOffice Mail).

•Access permission type (only for files that had been shared with the user by other users).

•Share (for the document owner) or Deny access (for users who have been granted access rights) hyperlinks.

•A list of users and groups that with access permissions and information about the access permission type. If the user is a member of an access group, a tooltip is displayed next to the group name. Hold the cursor over the user's avatar or username to view more information about the user. If necessary, click Details in the pop-up window to view the contact information in MyOffice Contacts in a new tab of the web browser (when integrated with MyOffice Mail).

Spellchecker

Clicking this button will open the tab with spelling and grammar checking tools. For more details, see Spelling and Grammar.

Find and replace

Clicking this button will display the tab with various search parameters. For more details, see Find and replace.

Bookmarks

Clicking this button will display the tab containing bookmarks. For more details, see Bookmark.

The Status bar provides information about the current page number, the total number of pages in the document (for more details, see Page number section), the actions of the application, the status of saving changes, and the scale of the page displayed in the workspace (for more details, see Zoom). Also on the status bar you will find tools for zoom controls.

The application notifications include:

•All changes saved

•Failed to save

•Saving

•Inserting image

•Preparing for print

•Preparing File (when downloading a file)

•Offline