Find and replace data

To open the pane to find and replace data in a document, do one of the following:

•In the Command menu, select Edit > Find.

•On the Sidebar, click  Find and Replace.

•Press Ctrl+F or Ctrl+H.

In the Find and Replace pane, if necessary, specify the parameters for searching and replacing data:

1.Expand the Parameters by clicking the  button.

2.Specify the data Search area:

•Entire document: Search through the entire document, including header and footer.

•Without header and footer: Search through the entire document except for header and footer.

3.Check the required Filters:

•Match whole words only: Find only whole words, not text that is part of another word.

•Match case when searching: Perform the search taking into account uppercase and lowercase letters in the text you are looking for.

•Match case when replacing: Perform the replacement taking into account the uppercase and lowercase letters in the found text. Example: You need to replace the word agreement with the word contract in the text of the document. In this case, the word agreement can be written with both lowercase and uppercase letters (for example, at the beginning of a sentence). Check the box Match case when replacing so that the word agreement with a lowercase letter is replaced by the word contract with a lowercase letter, and the word Agreement with a capital letter is replaced by the word Contract with a capital letter.

4.Collapse the Parameters by clicking the button .

To find the data in the document, follow these steps:

1.In the Find field, enter the data to search for.

2.Click the button or press Enter.

Matches will be highlighted in the text of the document and displayed as a list in the Find and Replace pane.

You can navigate through the matches in the list in the following ways:

•By left-clicking.

•Using the  Next Match and  Previous Match buttons above the list.

•Using the ↓ and ↑ keys. To do this, pre-select any match by left-clicking.

The selected match is highlighted in contrasting yellow in the list line and in the text of the document. The total number of matches and the sequence number of the selected match is shown by the match counter above the list.

Search parameters can be changed while you are working with matches. The list of matches is updated automatically.

To replace matches found in the document, follow the steps below:

1.In the Replace with bar, enter the data to replace or leave the field blank if you want to delete the found match.

2.Replace the matches with one of the following methods:

•Click the Replace button to replace the highlighted match.

•Click the Replace All button to replace all matches found simultaneously. In the window with the message “Replace all matches?”, click the Replace button.

To close the Find and Replace pane, do one of the following:

•At the top of the pane, click .

•On the Sidebar, click  Find and Replace.

•Press Esc.