Comments

Product: MyOffice Professional, MyOffice Private Cloud

Application: Text Web version

Ideas and comments on the text can be presented as written or audio comments. Users can also reply to each other's comments and create threaded discussions.

In the current version of the application, only listening to audio comments is available. Audio comments can be created in the mobile version of MyOffice Text.

By default, all comments in the document are displayed in the Reviewing pane. To quickly move back and forth between comments, follow the same procedure as for quickly moving back and forth between changes.

Changing the display mode of the comments is done in the same way as changing the display mode of the changes.

When you copy text that contains a comment, the text is pasted to the new location along with the comment.

Add a text comment

1.Place the cursor in the place where the comment is inserted or select the text to be commented.

2.Switch to the comments mode using one of the following methods:

•In the Command menu, select Insert > Comment.

•On the Toolbar, click insert_comment Comment. If the window size does not allow the entire Toolbar to be displayed, inserting a comment will be available by clicking more More on the Toolbar.

•Right-click and select Add comment from the context menu.

3.In the field that appears to the right, enter the text of the comment.

4.Click Save in the comment field or left-click anywhere in the document.

Comments basics:

•You can enter only text in the comment field (without attachments).

•Formatting of comments is not supported.

•Comments and replies to them are not printed.

•Empty comments are automatically deleted from the document.

A comment cannot be added in the following cases:

•If the mouse cursor is at the beginning or end of the document.

•If the mouse cursor is at the end of a line and there is a line break.

•If the mouse cursor is in an empty line.

•If no text is selected in the document.

Reply to a comment

The replies to the comment are displayed in chronological order. It is only possible to reply to a comment but not to reply to another reply.

To reply to a comment, follow these steps:

1.Select a comment to reply to in one of the following ways:

•Click on a comment or any reply to it.

•Navigate to another comment or thread using the keyboard shortcut Ctrl+Alt+Shift+N ( command Cmd+ option Option+ shift Shift+N) to go to the next comment or Ctrl+Alt+Shift+P ( command Cmd+ option Option+ shift Shift+P) to go to the previous comment.

2.Enter the text in the comment reply field.

3.To cancel entering the reply, press the Esc key. To save the reply, do one of the following:

•In the reply field, click Save.

•Сlick anywhere in the document.

•Press Ctrl+Enter ( command Cmd+ enter Enter).

Replies basics:

1.If, while working on a document in the Collaboration mode, another user deletes a comment to which a reply is added or deletes the text to which the comment refers, the entire thread is deleted.

2.Empty replies are deleted automatically.

3.Long comments and answers are displayed in the Reviewing pane in an abbreviated form. To see the full text of the comment and any replies to it, click Show more.

4.If the thread contains more than two replies, it is automatically minimized and only the last reply is displayed on the Reviewing pane. To expand the thread, click Show n more replies. To collapse the thread, do one of the following:

•Click anywhere in the document outside the thread.

•Click on another comment or thread.

Listen to the audio comment

To listen to the audio comment, click Audio comment on the Reviewing pane. The button will turn into a player, and the recording will start to play back.

You can edit the document and listen to the audio comment at the same time. To stop the playback, click к_пауза Pause. To resume the playback, click к_слушать Play. To speed up the playback, click к_скорость воспроизведения Playback Speed.

To fast-forward or rewind a recording, left-click the desired time mark on the playback bar.

Edit a text comment

To edit a comment, move the cursor over the comment or select the comment field with the left mouse button and click edit_comment Edit Comment in the top right of the comment.

The text of the comment will be available for editing.

Change the text of the comment and click Save or left-click anywhere in the document. To exit the comment editing mode without saving changes, press the Esc key.

If the user deleted the comment text and then clicked the Save button or left-clicked anywhere in the document, the comment will be deleted automatically.

Copy the text of the comment

A text comment can be copied to the clipboard.

To copy the text of a comment, select the comment field by double-clicking the left mouse button, select the part of the comment that you want to copy, and do one of the following:

•Right-click the selected comment and select Copy from the context menu.

•Use the keyboard shortcut Ctrl+C ( command Cmd+C).

To paste a copied comment, do the same as you would to paste text.

Copy text with comments

Text with comments (both text and audio) can be copied within a document. Text comments can be copied between MyOffice Text documents.

To copy the text with a comment, select the entire commented text. When copying a part of the commented text, the comment is not copied. The commented text is copied and pasted as usual.

In the current version of the application it is not possible to copying comments added to tables.

Delete a comment

If you want to delete any comment, move the cursor to the comment or select the comment field with the left mouse button and do one of the following:

•Click the knpk_del_com Delete comment button that appears on the comment in the Reviewing pane.

•In the Command menu, select Tools > Review > Delete comment.

You can also switch to the comment edit mode, completely delete the comment text and click Save or left-click anywhere in the document.