Save a file

Use the Save as command to save a new file or create a copy of the current file.

When saving files in .csv, .tsv, .tab, .scsv and .txt formats:

•Only the current sheet of the source file with text data is saved in the file. Formatting settings, images, links and other data are not saved.

•The ; (semicolon) character is used as a value separator in .csv, .tsv, .tab, and .csv files, and the tab character (Tab) is used in .txt files.

When saving in .xlsb format:

•Macros are not saved in the file.

•Empty cells are excluded from the sheets workspace.

When saving in .pdf and .pdf/a-1 formats:

•Links to websites remain functional.

•Links to files and email addresses, links to location in the document (sheets, cells, cell ranges, named ranges) are not saved.

To save a new file or create a copy of the current file, follow these steps:

1.Run the save command in one of the following ways:

•Click the button and run the Save as command from the main menu.

•On the Home tab, in the File group, click the arrow to the right of the  Save button and select Save as command from the drop-down list.

•When working in macOS, run File > Save as command from the command menu.

•Press F12 (Windows), Ctrl+Shift+S (Linux) or  Shift+ Cmd+S (macOS).

2.In the Save as window, select the folder to save the file to, specify the name and type of file/copy of the file and click Save.

To save a file in .pdf or .pdf/a-1 format, you can also follow these steps:

1.On the Home tab, in the File group, click the arrow to the right of the  Quick print button and select Export to PDF command from the drop-down list.

2.In the file manager window, select the folder where you want to save the file, specify the file name format of the file/copy of the file and click Save.

When you create a copy, the copy of the file becomes the document that you will be working on.

It is recommended to save the changes in the document you are working on from time to time to avoid data loss in case of power loss or other system failure.

To save the changes in the document you are working on, do one of the following:

•Click the button and run the Save command from the main menu.

•On the Home tab, in the File group, click  Save.

•On the Home tab, in the File group, click the arrow to the right of the  Save button and select Save command from the drop-down list.

•When working in macOS, run File > Save command from the command menu.

•Press Ctrl+S (Windows, Linux) or  Cmd+S (macOS).