documentsWeb version
Application: Documents Web version

In MyOffice Documents, multiple users can work on the same file or folder simultaneously. Owners of the file or folder can provide the permissions to view, edit, or manage their files and folders to other users. The owner and the user with the right to manage the file or folder can modify the access permissions provided by other users.

Files or folders available to the user are displayed in the Shared and Common folders folder in the Navigation bar.

The following file or folder access options are available: Can view, Can edit, Can manage, Access Denied.

If an email client is connected after the access level has changed, an email notification is automatically sent to the user. Note that notifications are not sent when access to a file or folder is canceled. Email notification is available only for individual users and is not available for groups.

Access permission scope

Shared access permissions can be provided for an individual file or for a folder.

The access permissions apply to:

All files in a folder

All sub-folders

All files in all sub-folders

The owner and the user with the permission to manage the element can change the access level to any sub-folders and any files in the shared folder. Users can get either more permissions (Can edit instead of Can view), or less permissions (Can view instead of Can manage).

Can view

Users with Can view access permissions can:

View shared folders

Open shared files for preview

Open shared documents for viewing in the editor

Download shared files to their own computer

Copy shared files and folders

Convert files to MyOffice internal format from preview mode

Send shared folders by mail (if there is integration with the mail system)

Copy internal link to a file/folder

Send internal link to a file/folder by mail (if integrated with the mail system)

Mark a file as important

View information about a folder/file

Print the file

Search for a file/folder in the list using the search field

Cancel own access to shared documents and folders

MyOffice software does not allow saving, moving, copying, downloading items into a folder with the permission to view, folders and sub-folders of the Trash, as well as to Shared, Common folders, Recent and Flagged sections. MyOffice will prompt you to select a suitable folder or will save the item to My Documents by default.

Can edit

Users with Can edit access permissions have the same permissions as the users with Can view access permissions and the following permissions:

Upload files/folders to a shared folder

Edit files and folders of a shared folder

Rename the shared folder/file (if the user has the permission to edit or manage the parent folder)

Delete files and folders in the shared folder (if the user has permissions Can edit or Can manage the parent folder)

View the version log of the document

Create new versions of the document

Delete, restore, rename document versions

Save versions of the document as a new document

Create items within folders to which editing access has been given

Move items both within folders to which editing access has been granted and to personal, public, or accessible folders

Give up access to shared files and folders

MyOffice software does not allow saving, moving, copying, downloading items into a folder with the permission to view, folders and sub-folders of the Trash, as well as to Shared, Common folders, Recent and Flagged sections. MyOffice will prompt you to select a suitable folder or will save the item to My Documents by default.

Can manage

Users with Can manage access permissions have the same permissions as the users with Can edit access permissions and the following permissions:

Create, delete, and copy information about a public link to a file/folder

Grant access to the item to other users

Change and delete the permissions of the users who have access to the object (inherited access permissions cannot be deleted)
 

MyOffice software does not allow saving, moving, copying, downloading items into a folder with the permission to view, folders and sub-folders of the Trash, as well as to Shared, Common folders, Recent and Flagged sections. MyOffice will prompt you to select a suitable folder or will save the item to My Documents by default.

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