As you log in to MyOffice Documents, you will see the main page of the file storage which includes the following sections:
•Navigation bar
•Toolbar
•Workspace
•Sidebar
The top of the window may contain a notification that there are updates to the application. You can find out more about the updates by clicking the Release Notes hyperlink on the notification (the release notes will open in a new web browser tab). The notification does not prevent from working with the application and will be displayed for 14 calendar days from the date of system update until the user reads the changes or closes the notification by pressing the button on it.
The Navigation bar is located in the upper part of the main application page and contains the following buttons: •The •The Add button: Use this button to create/upload a new file or folder. •My Documents: Contains documents or folders of the owner of the account which are not available to other users. •Shared: Contains files or folders to which the user has access. The access was provided by the owners or authors of these files or folders. •Common folders: This section has a separate quota for storing shared documents. The top level folders are created by the system administrator. For each top-level folder the administrator assigns an owner, who controls further access to all elements in this folder. If the system administrator has not created any folders in the Common folders section, the Common folders section is not displayed in the Navigation bar.
•Flagged: Contains documents marked as important by the user. •Recent: Contains the last edited document or the documents that you previewed. •Trash: Contains the documents deleted by the user. • •User profile picture (avatar) with user initials or photo. Clicking this button will display the user profile with short information about the user, the button to display the full profile and edit it, and the button to log out from the account. The avatar may indicate the issue with the quota available to the user in the file storage. • File storage quota Users are allocated a certain storage space quota. When the storage limit is exceeded or almost reached, the users will receive the following notifications: •When approaching the set limit: A notification will be displayed above the Control bar that the file storage space is running out. This notification is a warning, and the user can continue working on files without interruption. You can hide the warning by pressing the •The allocated quota limit has been reached: A notice will be displayed in the upper part of the window that the file storage space is running out. This warning cannot be hidden, no further operations with files are possible until the quota issue is solved. The warning is duplicated in a notification that pops up when you hover over the user's avatar. The the warning is indicated by on the user's avatar. This indication will disappear after the problem is resolved. To free up space, delete unnecessary files from the storage or contact your system administrator to increase the quota size. Send Feedback If an email client is connected, when clicking on Send Feedback, a new tab will open in the browser containing the feedback form. Fill the Topic box and describe your issue in the Message box. Click Submit to send your feedback. Navigation bar context menu The context menu which opens by right-clicking the elements of the Navigation bar depends on the user's access right and contains various commands for working with files or folders:
If the folder you want to open the context menu of has already been opened in the Workspace, the Open command is not displayed. When deleting the current folder using the context menu of the Navigation bar, the Workspace will display the parent folder. |
The Toolbar is intended for work with the selected documents and storage folders and includes the following elements: 1.The heading line displaying the file path. 2.The 3.The Search box to search for files and folders in the file storage. 4.The 5.The 6.The 7.The 8.The 9.The 10.The 11.The The tools become active after selecting a file/folder in the list in the Workspace or in the Navigation bar. For the elements in the Shared folder, the menu that opens when clicking the The Toolbar of the Trash folder contains the following elements: 1.Folder name. 2.The 3.The Search box to search for files and folders in the file storage. 4.The 5.The 6.The 7.The 8.The 9.The If a folder or a sub-folder is located within another folder, you need to click the |
The Workspace contains a list of files and sub-folders of the current folder in the file storage and is displayed as a table. You can select the folder that you want to display on the Navigation bar. If the folder is empty, the Workspace displays controls that allow the user to create or upload files/folders. In the Shared and Common folders sections, tools are displayed only if the user has editing rights: Select multiple files or folders You can select multiple files or folders simultaneously by left-clicking their icons. The selected files or folders will be marked with the "V". |
You can hide or display the Sidebar with the following buttons: • • By default, the Sidebar displays the information about the file or folder you are working on. The active file properties window displays short information about the selected file or folder: •Location and a hyperlink with the name of the folder where the element is located intended for quick navigation to the element (only for files in the Flagged and Recent folders). •Size (for files only). •Information about when the file or folder were created and modified. •Information about the user who made the last modifications in the file. When you hover your cursor over the avatar or name of the user who was the last to make edits, a pop-up window will appear with detailed information about the user. •Access right type (only for the items in the Shared folders). •A hyperlink to the Version history (only for internal format files). When you click the link, Version history opens in the current tab of the web browser. Access to view and manage versions is not available to users with permissions to view. •Size of all versions (only for internal format files). •Current version created on/modified on date and time (only for internal format files). •The Auto create versions switch button to enable/disable automatic creation of versions. •Share (for the file/folder owner and user with management rights) / Decline access hyperlink (for users who have been provided access rights to the item). •Information on the availability of the public link (displayed for the file/folder owner and the user with management rights if the file/folder has a public link), its expiration date and the •The list of users and groups that are given access (with their access rights). When you put the pointer over the avatar or name of a user who has been given access rights, a pop-up window appears with detailed information about the user (not supported for groups). If necessary, click the Details button on the pop-up notification to go to a page with information about the contact in MyOffice Contacts (if there is integration with MyOffice Mail). The information about the contact will open in a new tab of the web browser. The document owner and the user with the right to manage can access the list of users and groups with any type of access rights (Can view, Can edit, Can manage, Access Denied). Users who have been granted Can view and Can edit access rights can see the list of users and groups with Can view and Can edit access rights.
To view information about a file or folder, select this element in the Workspace or on the Navigation bar. If more than one element was selected, the file properties window displays the number of selected elements, as well as their total size and the total size of all versions (for documents only). When you perform actions with document and folders (copy, move, delete), the When clicking the Clicking the title of the operation opens a window with the detailed information about the operation where you can view the messages about each error and make a decision about them (skip, cancel, etc.): To delete an operation entry from the list in the Sidebar, hover the pointer over the entry and click the When a file operation is completed with a status other than Successful, the user will see a pop-up notification describing the errors and warnings. Notifications are hidden automatically, no more than 5 notifications are displayed on the screen at a time. When hovering the pointer over them, the notifications will be fixed and disappear when the pointer is moved beyond them. The user can decide on all errors directly in the list of recent operations in the Sidebar or open a window with detailed information and handle each error or warning separately. |
The interface of other folders except the Toolbar of the Trash folder is similar to the interface of My Documents folder.