UX

As you log in to MyOffice Documents, you will see the main page of the file storage which includes the following sections:

Navigation bar

Toolbar

Workspace

Sidebar

The top of the window may contain a notification that there are updates to the application. You can find out more about the updates by clicking the Release Notes hyperlink on the notification (the release notes will open in a new web browser tab). The notification does not prevent from working with the application and will be displayed for 14 calendar days from the date of system update until the user reads the changes or closes the notification by pressing the button But_Close_WDoc on it.

Navigation bar

The Navigation bar is located in the upper part of the main application page and contains the following buttons:

The knpk_menu app (Applications menu) button: This button provides access to the menu where you can select other applications.

The Add button: Use this button to create/upload a new file or folder.

My Documents: Contains documents or folders of the owner of the account which are not available to other users.

Shared: Contains files or folders to which the user has access. The access was provided by the owners or authors of these files or folders.

Common folders: This section has a separate quota for storing shared documents. The top level folders are created by the system administrator. For each top-level folder the administrator assigns an owner, who controls further access to all elements in this folder.

If the system administrator has not created any folders in the Common folders section, the Common folders section is not displayed in the Navigation bar.

Flagged: Contains documents marked as important by the user.

Recent: Contains the last edited document or the documents that you previewed.

Trash: Contains the documents deleted by the user.

knpk_help (Info): Click this button to display or hide the bar with information on the current file or folder.

User profile picture (avatar) with user initials or photo. Clicking this button will display the user profile with short information about the user, the button to display the full profile and edit it, and the button to log out from the account. The avatar may indicate the issue with the quota available to the user in the file storage.

knpk_help2 (Help): Use this button to display the help materials, a file with description of the new features of the application, a window with information on the version of the application, and the Send Feedback hyperlink (if the email client is connected). The button may contain the (knpk_help_ind) indicator informing that there are updates to the application. The indication will be displayed for 14 calendar days from the date of system update until the user checks the information about the changes.

File storage quota

Users are allocated a certain storage space quota. When the storage limit is exceeded or almost reached, the users will receive the following notifications:

When approaching the set limit: A notification will be displayed above the Control bar that the file storage space is running out. This notification is a warning, and the user can continue working on files without interruption. You can hide the warning by pressing theBut_Close_WDoc button on the warning or by logging in to MyOffice web applications again. In case the quota problem persists the next day, the notification will be shown to the user once again.

The allocated quota limit has been reached: A notice will be displayed in the upper part of the window that the file storage space is running out. This warning cannot be hidden, no further operations with files are possible until the quota issue is solved.

The warning is duplicated in a notification that pops up when you hover over the user's avatar. The the warning is indicated by on the user's avatar. This indication will disappear after the problem is resolved.

To free up space, delete unnecessary files from the storage or contact your system administrator to increase the quota size.

Send Feedback

If an email client is connected, when clicking on Send Feedback, a new tab will open in the browser containing the feedback form. Fill the Topic box and describe your issue in the Message box. Click Submit to send your feedback.

Navigation bar context menu

The context menu which opens by right-clicking the elements of the Navigation bar depends on the user's access right and contains various commands for working with files or folders:

 

Folders in My Documents section

Folders in Shared section

Folders in Common folders section

(in compliance with access permissions provided)

My Documents, Shared, Flagged, and Recent sections

Trash folder

Open

+

+

+

+

+

Share

+

+

(if the user can manage the document)

+

 

 

Revoke access

 

+

+

 

 

Share a link

+

+

+

 

 

Rename

+

+

(if the user can edit and manage the document)

+

 

 

Move

+

 

+

 

 

Create a copy

+

+

+

 

 

Download

+

+

+

+

 

Mark

+

+

+

 

 

Delete

+

+ (if the user can edit and manage the document)

+

 

 

If the folder you want to open the context menu of has already been opened in the Workspace, the Open command is not displayed.

When deleting the current folder using the context menu of the Navigation bar, the Workspace will display the parent folder.

Toolbar

The Toolbar is intended for work with the selected documents and storage folders and includes the following elements:

1.The heading line displaying the file path.

2.The knpk_important (Important) button to mark folders as important. This button is displayed only when the folder is opened in the Workspace.

3.The Search box to search for files and folders in the file storage.

4.The But_Download (Download) button: Allows to download the selected file or folder.

5.The But_Sharing_WDoc (Share) button: Allows to specify the sharing settings for a file or folder.

6.The insert_link (Share a Link) button: Allows to share a link to a file or folder.

7.The knpk_trash (Delete) button: Allows to delete the selected file or folder.

8.The knpk_more (More) button: Contains the additional commands to manage the selected file or folder: view (files only), rename, move, create a copy, send by email (displayed if the email client is connected, for files only), print a file (files only).

9.The knpk_grp_list (Toggle Grouping) buttons: Allows grouping files and folders according to a specific parameter, which can be any column in the file description. (such as name, size, or author). For more thorough grouping, use the sorting function.

10.The knpk_un_ac (Recent operations) button that allows you to display/hide the list of recent operations (the button becomes active only during and after completion of operations and has an indication corresponding to the result of the operation performed).

11.The knpk_help (Info) button to turn on/off the display of the properties panel of the active folder or document.

The tools become active after selecting a file/folder in the list in the Workspace or in the Navigation bar.

For the elements in the Shared folder, the menu that opens when clicking the knpk_more (More) button on the Toolbar will display the Decline access button which allows to opt out of the access right to the selected file or folder.

The Toolbar of the Trash folder contains the following elements:

1.Folder name.

2.The knpk_trash2 (Empty Trash) button: Permanently deletes the elements in the folder.

3.The Search box to search for files and folders in the file storage.

4.The knpk_move (Move To) button to move the selected element to the selected folder.

5.The knpk_restore_file (Restore) button: Moves the selected element to the folder from which it was deleted.

6.The knpk_delete (Delete) button: Permanently deletes the selected element.

7.The knpk_grp_list (Toggle Grouping) buttons: Allows grouping files and folders according to a specific parameter, which can be any column in the file description. (such as name, size, or author). For more thorough grouping, use the sorting function.

8.The knpk_un_ac (Recent operations) button that allows you to display/hide the list of recent operations (the button becomes active only during and after completion of operations and has an indication corresponding to the result of the operation performed).

9.The knpk_help (Info) button to turn on/off the display of the properties panel of the active folder or document.

File or folder path

If a folder or a sub-folder is located within another folder, you need to click the icon_folder button to display it and other hidden folders. Folder names in this list are located from the bottom to the top, starting from the top level folder. Clicking on the folder name in this list will open the folder whose name is selected.

Workspace

The Workspace contains a list of files and sub-folders of the current folder in the file storage and is displayed as a table. You can select the folder that you want to display on the Navigation bar.

If the folder is empty, the Workspace displays controls that allow the user to create or upload files/folders. In the Shared and Common folders sections, tools are displayed only if the user has editing rights:

UX_empty

Select multiple files or folders

You can select multiple files or folders simultaneously by left-clicking their icons. The selected files or folders will be marked with the "V".

Sidebar

You can hide or display the Sidebar with the following buttons:

knpk_help(Info): Displays the information about the file or folder you are working on.

knpk_un_ac(Recent operations): Displays the list of recent operations.

By default, the Sidebar displays the information about the file or folder you are working on.

Active file properties window

The active file properties window displays short information about the selected file or folder:

Location and a hyperlink with the name of the folder where the element is located intended for quick navigation to the element (only for files in the Flagged and Recent folders).

Size (for files only).

Information about when the file or folder were created and modified.

Information about the user who made the last modifications in the file. When you hover your cursor over the avatar or name of the user who was the last to make edits, a pop-up window will appear with detailed information about the user.

Access right type (only for the items in the Shared folders).

A hyperlink to the Version history (only for internal format files). When you click the link, Version history opens in the current tab of the web browser. Access to view and manage versions is not available to users with permissions to view.

Size of all versions (only for internal format files).

Current version created on/modified on date and time (only for internal format files).

The Auto create versions switch button to enable/disable automatic creation of versions.

Share (for the file/folder owner and user with management rights) / Decline access hyperlink (for users who have been provided access rights to the item).

Information on the availability of the public link (displayed for the file/folder owner and the user with management rights if the file/folder has a public link), its expiration date and the Copy_link_pass (Copy) button designed to copy the data for accessing the object: link, link expiration date, and the access password to the object (if it was set when creating the public link).

The list of users and groups that are given access (with their access rights). When you put the pointer over the avatar or name of a user who has been given access rights, a pop-up window appears with detailed information about the user (not supported for groups). If necessary, click the Details button on the pop-up notification to go to a page with information about the contact in MyOffice Contacts (if there is integration with MyOffice Mail). The information about the contact will open in a new tab of the web browser.

The document owner and the user with the right to manage can access the list of users and groups with any type of access rights (Can view, Can edit, Can manage, Access Denied). Users who have been granted Can view and Can edit access rights can see the list of users and groups with Can view and Can edit access rights.

To view information about a file or folder, select this element in the Workspace or on the Navigation bar.

If more than one element was selected, the file properties window displays the number of selected elements, as well as their total size and the total size of all versions (for documents only).

Recent operations list

When you perform actions with document and folders (copy, move, delete), the knpk_un_ac (Recent operations) button becomes active and has the indication according to the result of the operation.

When clicking the knpk_un_ac (Recent operations) button, the Sidebar will display a list of operations that are being performed or the finished/aborted operations. When you place the pointer on the operation in the list of recent operations, additional buttons will be displayed allowing you to perform actions related to the operation.

Последние операции_приостановлено

Clicking the title of the operation opens a window with the detailed information about the operation where you can view the messages about each error and make a decision about them (skip, cancel, etc.):

Download_errors

To delete an operation entry from the list in the Sidebar, hover the pointer over the entry and click the delete_up (Remove from the list) button in the detailed description window about the operation or the knpk_del (Remove from the list) button in the list of recent operations in the Sidebar.

When a file operation is completed with a status other than Successful, the user will see a pop-up notification describing the errors and warnings. Notifications are hidden automatically, no more than 5 notifications are displayed on the screen at a time. When hovering the pointer over them, the notifications will be fixed and disappear when the pointer is moved beyond them. The user can decide on all errors directly in the list of recent operations in the Sidebar or open a window with detailed information and handle each error or warning separately.

The interface of other folders except the Toolbar of the Trash folder is similar to the interface of My Documents folder.

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