User profile

In the header of the profile page the user can upload their photo (avatar) and estimate the amount of free space for storing files using the storage space availability indicator.

You cannot change or add a photo (avatar) if the user's quota limit is reached.

The Profile tab contains the following elements which can be edited by the user:

•First name, last name, middle name.

•Company name, position, department, division and city.

•Contact information: by changing the email address (personal or work) and phone number (mobile, home or work).

•Notes to the profile.

The data specified in the profile is available to other users in a pop-up window that appears when hovering over the user's avatar.

In the event of integration with Keycloak SSO the following parameters in the user profile that are not available for editing:

•First name, last name, middle name.

•Email

•Additional email

•Password change

The Some fields can be edited only by the administrator message will be displayed in the top of the page.

The user will be redirected to the external SSO authorization page:

•When logging out of the system independently (by clicking the Log Out button).

•When automatically logging out from the system.

•When following a link to a specific document.

The Settings tab allows users to configure the following additional account settings:

•Change backup email.

•Change the password.

•Change the interface language.

•Set the desired format when creating documents (by default, the user is prompted to select the format in the dialog box).

•Manage the automatic conversion of documents of external formats into MyOffice formats when uploaded to the file storage (enabled by default during installation).

•Enable/disable the function of opening documents in the editor in view mode (enabled by default at installation). If this function is enabled, all documents in formats available for editing will be opened in the editor interface in view mode (regardless of access permissions):

•For users with Edit or Manage permission (as well as the Owner), the Edit button will be available in the upper pane.

•For users with the Comment permission: the Comment button.

•For users with the View permission: the Request higher access button.

Document autoconversion

The autoconversion function is enabled by default when the software is installed, but you can change the conversion settings if necessary.

1.Go to the profile settings.

2.Click the Settings tab.

3.Choose the desired option:

DOCX, XLSX, ODT, ODS, PPTX, ODP, TXT documents are uploaded to the cloud in their original formats by default, even if the Convert to MyOffice Documents format when uploading option is set in the profile settings.

To convert a document to an internal format, do the following:

1.Open the document in the Preview mode.

2.In the upper right corner, click the drop-down list button.

3.Select the Open with editor option.

A copy of the document will open in a new tab in the internal MyOffice format.

The Notifications tab allows the user to customize notification types and channels:

•MyFiles

•Email (when integrated with MyMail)

•MySquadus (when integrated with MySquadus)

Users can receive notifications about the following events:

•Request for access or higher access to a file or a folder. The user receives a notification via the selected channel: Email and/or MySquadus.

•Granting or changing the access right to the file: The user receives a notification to the selected channel Email and/or MySquadus.

•Changes in the file: The user receives notifications in the file manager on the Toolbar through Notifications, as well as to the selected channel: Email and/or MySquadus.

Changes to the file include:

oEditing

oCommenting

oRenaming

oMoving

oReplacing

oDeletion

Every 10 minutes, autosave information is collected and sent in a notification which includes data on several changes made during this period of time.

•User is mentioned in comments in the file: The user receives a notification in the selected channel: Email and/or MySquadus.

If necessary, move the Subscription to notifications switch to the inactive position and click Save to disable automatic subscription to notifications about changes in files.