Save a file

Use the Save As command to save a new file or create a copy of the current file.

When saving files in .csv, .tsv, .tab, .scsv and .txt formats:

•Only the current sheet of the source file with text data is saved in the file. Formatting settings, images, links and other data are not saved.

•The ; (semicolon) character is used as a value separator in .csv, .tsv, .tab, and .csv files, and the tab character (Tab) is used in .txt files.

When saving in .xlsb format:

•Macros are not saved in the file.

•Empty cells are excluded from the sheets workspace.

When saving in .pdf and .pdf/a-1 formats:

•Links to websites remain functional.

•Links to files and email addresses, links to location in the document (sheets, cells, cell ranges, named ranges) are not saved.

To save a new file or create a copy of the current file, follow these steps:

1.Run the save command in one of the following ways:

•In the File menu, select Save As.

•On the Toolbar, select the File section and click the arrow to the right of the  Save button. In the drop-down list, select Save As.

•When working in Windows, press F12. When working in Linux, press Ctrl+Shift+S. In macOS, press  Shift+ Cmd+S

2.In the Save As window, select the folder to save the file to, specify the name and type of file/copy of the file and click Save.

To save a file in .pdf or .pdf/a-1 format, you can also follow these steps:

1.On the Toolbar, select the File section and click the arrow to the right of the  Quick Print button. In the drop-down list, select Export to PDF.

2.In the file manager window, select the folder where you want to save the file, specify the file name format of the file/copy of the file and click Save.

When you create a copy, the copy of the file becomes the document that you will be working on.

It is recommended to save the changes in the document you are working on from time to time to avoid data loss in case of power loss or other system failure.

To save the changes in the document you are working on, do one of the following:

•In the File menu, select Save.

•On the Toolbar, in the File section, click  Save.

•On the Toolbar, select the File section and click the arrow to the right of the  Save button. In the drop-down list, select Save.

•Press Ctrl+S or  Cmd+S.