Navigation bar

Product: MyOffice Professional, MyOffice Standard

Application: Documents Web version

By default, the Navigation bar of MyOffice Documents contains the following elements:

1.Buttons:

• knpk_menu app : Allows to open the menu where you can select other applications and quick actions (create a document, create a spreadsheet, create a presentation, create an event (if there is integration with MyOffice Mail), write an email (if there is integration with MyOffice Mail)). When you select another application or quick action in the menu, a new application or event will open in a new tab.

•Add: Allows to create a document, folder or web shortcut and upload a file or folder.

• knpk_help2 Help: Allows to open help materials.

The Help button can be displayed with knpk_help_ind indication in two cases:

1.When the clip0001 About mobile application section has an indication.

2.When the Release Notes section has an indication.

2.Sections:

•My documents: Contains folders or files of the account owner that are inaccessible to other users.

•Shared: Contains files or folders to which the user has access. The access is provided by the owners or authors of these files or folders.

•Common folders: This section has a separate quota for storing shared documents. The top‑level folders are created by the system administrator. For each top‑level folder the administrator assigns an owner who controls further access to all elements in this folder.

If the system administrator has not created any folders in the Common folders section, the Common folders section is not displayed in the Navigation bar.

•Flagged: Contains files or folders marked flagged (that is, marked as important) by the user.

•Watched: Contains the files the user selected to get notified about events related to them.

•Recent: Contains the last edited documents, files opened for preview, and documents for which Version History was opened.

•Trash: Contains the documents deleted by the user.

•User profile picture (avatar) with user initials or photo. Clicking this button will display the user profile with short information about the user, the button to display the full profile and edit the user profile, and a button to log out of the account. The window may also display a warning that the password is expiring. Click the warning to go to the password change page. The avatar may indicate the issue with the quota available to the user in the file storage.

File storage quota

Each user is allocated a limited amount of space (quota) in the file storage.

The user's personal quota includes:

•All files from My documents section

•All versions of files from My documents section

•Files moved from My documents section to the Trash folder of the user

•An image added as the user's avatar

The personal quota does not take into account the following files:

•Files from the Shared and Common folders section.

•Files moved from the Common folders section to the Trash folder of the user.

When the storage limit is exceeded or almost reached, the users will receive the following notifications:

•When approaching the set limit: A notification will be displayed in the upper part of the window that the file storage space is running out. This notification is a warning, which means that the user can continue working on files without interruption. The notification can be hidden by clicking But_Close_WDoc on it or by re-logging in to the web application. In case the quota problem persists the next day, the notification will be shown to the user once again.

•The allocated quota limit has been reached: A warning will be displayed in the upper part of the window that the file storage space is running out. This warning cannot be hidden, no further operations with files are possible until the quota issue is solved.

The notification is duplicated in the pop-up window displayed when the user holds the cursor over the user's avatar. The user's avatar will display the quota-related notification which will disappear once the problem is resolved.

To free up space, delete unnecessary files from the storage or contact your system administrator to increase the quota size.

Send feedback hyperlink

If a mailing client is connected and the system administrator has specified the support email address in the MyOffice Private Cloud settings, clicking the Send Feedback hyperlink will open a new tab in the browser containing the feedback form. Fill in the Subject field and describe your problem in the Message field. Click the Submit button to send your feedback.

Navigation bar context menu

This is a context menu called by right-clicking the elements in the Navigation bar. The commands in this context menu depend on the user's access permissions:

	Folders in My documents section	Folders in Shared section	Folders in Common folders section (according to access permissions)	My documents, Shared, Common folders, Flagged, Recent sections	Trash
Open	+	+	+	+	+
Share hyperlink	+	+ (for users with Manage access permission)	+
Decline access		+	+
Share a link	+	+	+
Rename	+	+ (for users with Edit or Manage access permissions)	+
Move to	+	+ (for users with Manage access permission)	+
Create a copy	+	+	+
Download	+	+	+	+
Mark	+	+	+
Delete	+	+ (for users with Edit or Manage access permissions)	+

If the folder you want to open the context menu of has already been opened in the workspace, the Open command is not displayed.

The Download, Print, and Send via Email commands are not displayed in the context menu if the system administrator disabled them.

When deleting the current folder using the context menu of the Navigation bar, the workspace will display the parent folder.

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