Send via email

This operation is only available if an email client is installed and if sending as attachment is not prohibited by the system administrator.

You can email files or folders to other users of MyOffice Documents and to users who use other applications.

Before sending, documents in internal formats (.xodt, .xods, and .xodp) are converted to other office application formats, including .pdf, selected by the user.

Only one file can be emailed at once.

To email files, start with one the following:

•On the Toolbar, click  More > Send via Email.

•Right-click the file name and select Send via Email in the context menu.

It is not possible to send documents to users deleted by the system administrator.

To email a file as attachment, perform these actions:

1.Select the file that you want to send by clicking its icon.

2.Select one of the ways to email the file described above.

3.In the opened window, select the format in which the file will be emailed (this setting is available for .xodt, .xods, and .xodp files).

4.In the opened window, enter names of users to whom you want to provide access. Or click  Contact list and perform the following actions in the opened contact form:

•Use the field to search users by email address (the field is available on any tab).

•Select users from the list on one of the tabs: Corporate (the tab can be disabled by the MyOffice administrator) or Personal.

•Select the contact from the address book using the button or click Select.

5.If necessary, hold the cursor over the profile photo or the name of the user to whom you are sending the file to view additional information about the user. Or click Details to move to the page with detailed information on the selected user in MyOffice Contacts (when integrated with MyOffice Mail). The information will be displayed in a new browser tab.

6.If needed, add a message and select Send a copy to myself.

7.Click Send.