In MyOffice Documents, multiple users can work on the same file or folder simultaneously. Owners of the file or folder can provide the permissions to view, edit, or manage their files and folders to other users. The owner and the user with the right to manage the file or folder can modify the access permissions provided by other users.
Files or folders available to the user are displayed in the Shared and Common folders folder in the Navigation bar.
The following file or folder access options are available: View, Edit, Manage, Access denied.
Shared access permissions can be provided for an individual file or for a folder. The access permissions apply to: •All files in a folder •All sub-folders •All files in all sub-folders The owner and the user with the permission to manage the element can change the access level to any sub-folders and any files in the shared folder. Users can get either more permissions (Edit instead of View), or less permissions (View instead of Manage). |
Users with View access permissions can: •View shared folders •Open shared files for preview •Open shared documents for viewing in the editor •Download shared files to their own computer (if the system administrator did not prohibit this operation) •Copy shared files and folders •Convert files to MyOffice internal format from preview mode •Send shared folders by mail (if there is integration with the mail system and if the system administrator did not prohibit this operation) •Copy internal link to a file/folder •Send internal link to a file/folder by mail (if integrated with the mail system) •Mark a file as important •View information about a folder/file •Print the file (if the system administrator did not prohibit this operation) •Search for a file/folder in the list using the search field •Cancel own access to shared documents and folders MyOffice software does not allow saving, moving, copying, downloading items into a folder with the permission to view, folders and sub-folders of the Trash, as well as to Shared, Common folders, Recent and Flagged sections. MyOffice will prompt you to select a suitable folder or will save the item to My Documents by default. |
Users with the Edit access permission have the same permissions as the users with Can view access permissions and the following permissions: •Upload files/folders to a shared folder. •Edit files and folders of a shared folder. •Rename the shared folder/file (if the user has the permission to edit or manage the parent folder). •Delete files and folders in the shared folder (if the user has permissions to Edit or Manage the parent folder). •View the version log of the document. •Create new versions of the document. •Delete, restore, rename document versions. •Save versions of the document as a new document. •Create items within folders to which editing access has been given. •Move items both within folders to which editing access has been granted and to personal, public, or accessible folders. •Give up access to shared files and folders. MyOffice software does not allow saving, moving, copying, downloading items into a folder with the permission to view, folders and sub-folders of the Trash, as well as to Shared, Common folders, Recent and Flagged sections. MyOffice will prompt you to select a suitable folder or will save the item to My documents by default. |
Users with the Manage access permissions have the same permissions as the users with Edit access permissions and the following permissions: •Create, delete, and copy information about a public link to a file/folder •Grant access to the item to other users •Change and delete the permissions of the users who have access to the object (inherited access permissions cannot be deleted) MyOffice software does not allow saving, moving, copying, downloading items into a folder with the permission to view, folders and sub-folders of the Trash, as well as to Shared, Common folders, Recent and Flagged sections. MyOffice will prompt you to select a suitable folder or will save the item to My documents by default. |