Share a link
- New file
- Upload and open
- Save a file
- Recent files
- Rename a file
- Create a copy
- Edit a file
- Download a file
- Send via email
- Share
- Request access
- Share a link
- Close a file
- Collaboration
Each file in the file storage has its own address. The links to the file are intended for quick access to the element. There are two types of links in MyOffice Board application:
•Internal MyOffice link: A link to the file for authorized users.
The internal link is generated automatically when the file is created in the file storage and does not change until it is deleted from the file storage. By clicking on the link, users will be able to open the file according to their current access permissions to the element. Sending a link does not provide shared access to the file. If the email program is integrated, users who do not have access permission will be able to request them from the owner after receiving the link.
•Public link: A link to a file for external (unauthorized) users.
This link is generated by the file owner or a user with the Manage permission. By clicking on the link, users will be able to open the file for viewing or download it. Users can generate an unlimited number of links for one element. The created links cannot be changed. They can be deleted manually by the user or automatically after their expiration date.
To share a link to a document, follow these steps:
1.Open the link creation window using one of the following methods:
•In the Сommand menu, click File > Share a link.
•Click the Share link in the window for granting the access permissions.
2.Select the tab corresponding to the type of link provided.
MyOffice internal link
To share an internal link, go to the MyOffice internal link tab and select the desired option: •Copy link: The link will be copied to the clipboard. •Send the link via email: (displayed when an email software is integrated) A window opens for entering the email address to which the link will be sent. In the window from where the link is sent by email, do the following: 1.Enter the names or email addresses of the recipients, or select them from your contact list by clicking the 2.If needed, add a message and check the Send a copy to myself box. 3.Click Send. |
Public link
If the ability to create public links is disabled in the installed version of the application, the Public links tab is not displayed, only the internal MyOffice link can be generated.
Public links to a file can be created by its owner or a user with the Manage permission. On the Public links tab, you can create new public links to an element, view existing ones, and manage them. Valid links are displayed in a list. For public links, the link address, expiration date, link author, and password, if created, are indicated. The list of links is sorted in ascending order of the link's validity period, and the sorting type cannot be changed. Create a public link To create a public link, do the following: 1.Select the link expiration date from the drop-down list. To select a value of your choice, use the Other date option in the list. The maximum link validity period available for selection is configured by the system administrator. 2.Clear or select the Password protection option. When the box is selected, the password will be generated automatically. 3.If needed, select the One-time access option. The content of such a link will be available for no more than 12 hours from the moment of the first opening to the first user who clicked on the link. 4.Click Create link. It is also possible to create a link to a file from MyOffice Files application. Copy a public link To share a link, copy it. To copy the address and password for accessing the element and the link expiration date, in the line with the link, click the View the content of a public link To view the contents of a public link, click the Delete the link Regardless of the validity period of the link, the file owner, the user with the Manage permission, and the MyOffice administrator can delete a public link to an element. To delete a public link manually, click the
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