Every file or folder in the file storage has an internet address, and links allow for fast access to them. MyOffice Spreadsheet uses two types of links:
•MyOffice internal link: This type of link to a file or folder is intended for authorized users. Internal links are generated automatically when files or folders are created in the file storage and remain the same until the files and folders are deleted from the storage. Clicking the link will open the file or folder, with the access level according to user's current access rights. Note that sending the link does not mean sharing the file or folder. If an email client is connected, users with no access rights can request the access from the owner once they receive the link.
•Public link: This type of link is intended for external (unauthorized) users and is created by the file owner or by the user with the right to manage the file. By clicking the link users can view the file and download it. For audio and video files, you can view, listen to, rewind, and download the recording. Public links are available for files but not for folders. Each file has one public link which will remain the same until the expiration time and/or until the link is deleted.
To share a link to a file or folder, do the following:
1.Proceed in one of the following ways:
•On the File menu, select Share a Link.
•From the Sharing settings window, click Share a Link.
2.In the opened window, select the tab with the type of link that you want to provide:
Use MyOffice internal link tab to select the desired action with the link:
•Copy Link : Copy the link to the clipboard.
•Send Link via Email (if an email client is connected): Open the window to enter the email address you want to send the link to.
If you choose to send the link by email, an additional window will open on the screen. Do the following:
1.Enter the names or the email addresses of the users you want to send the link to. Or select the users from the contact list by clicking Contact list.
2.If you want to add a message to a link, enter the message and it will be transmitted to the user with the link.
3.If needed, check the Send a copy to myself box.
4.Click the Send button.
If the application version installed on your computer does not allow for creating public links, the Public link tab is not displayed. You can create a MyOffice internal link instead.
The Public link tab allows to perform actions with links: create, delete, and copy.
Create a public link
To create a public link, do the following:
1.On the drop-down list, select the link expiration date (mandatory).
2.If needed, check or uncheck the Password protection box. If you choose to check the box, the password will be generated automatically. If needed, click Regenerate.
3.Click the Create link button.
As a result, the form will display a public link and the password to access the file (if the Password protection box has been checked).
You can copy or delete the link that you receive.
You can also create a link using MyOffice Documents application.
Copy a public link
To share a link, copy the link by clicking the Copy button on the Public link tab. As a result, the following elements will be copied to the clipboard: the public link, the link expiration date, and the password to access the file (if the Password protection box has been checked).
You can copy the link or the password to access the file (if any) by clicking Copy next to the relevant box. In this case only the link or only the password will be copied to the clipboard but not the information about the link expiration date.
Delete a link
The owner of the file or the user with the right to manage the file can delete the public link to a file, regardless of the link expiration date. To delete a public link, on the Public link tab, click Delete. In the opened dialog box, confirm the operation by clicking Delete or cancel the operation by clicking Cancel.
As a result, access to the file using the deleted link will not be available. To provide access to a file, create and send a new public link.
You can copy and share the link through the access sharing window.
If a user has no access to a file, the user can send a request to access the file. To do this, go to the link to the file received in the access email and click the Request Access button in the window that opens. If needed, write a short explanation in the appropriate box to inform why you need the access.
The owner of the file will receive an email containing the access request. To provide access to the document, click the Configure access in the received email. You will be then automatically moved to the file or folder in the file storage. If the file or folder has already been moved to the Trash folder, then when you click the link from the access request email, a warning message will appear on the screen, and the deleted file will be highlighted in the file list in the Trash folder.