The user account settings section contains the following sections:

1.Personal information:

Delete account : Account deletion button, displayed only for additional accounts added by the user.

Avatar : Modify and delete the avatar of the user.

Signatures : Automatic addition of the generated signature for outgoing emails.

2.Folders.

Folder settings: Tools for adding new folders and assigning standard folders, as well as for deleting and renaming created folders.

3.Forwarding.

Settings for the possibility of automatic mail forwarding.

4.Auto-reply.

Setting up an automatic reply.

5.Filters.

Setting up filters for processing incoming emails.

Avatar

To upload/edit/delete a photo displayed as an avatar of an active user:

1.Select the required account in the settings section and go to the personal information section:

To upload/edit a photo, click Change.

To delete a photo, click Delete.

2.In the form that opens, click the Upload an image button. The standard system file selection window will open on the screen.

3.Specify the desired file located on the stationary or external media of the user's device, and click Open. A window will appear on the screen to select the displayed area.

4.Specify the area of the image that will be displayed on the avatar by moving the mouse over the image that falls into the highlighted window. To reduce or increase the area displayed on the avatar, you can use the scroll bar located under the image.

5.To return to the system window for selecting a file to upload a new image, click Upload an image and repeat steps 3 and 4.

6.To return, click the Cancel.

7.To save changes, click the Save button and confirm the changes by pressing the Save button at the bottom of the screen.

As a result of the operation, the selected area of the uploaded image will be displayed:

In the Personal information section:

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On the Navigation bar under the settings of "MyOffice Mail" , "MyOffice Calendar", "MyOffice Contacts" applications:

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On the mini panels of emails received from the user:

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On the mini panels of the contacts in "MyOffice Contacts" applications, including when creating events in "MyOffice Calendar".

When viewing a received/sent email (in the Reading pane or in a new window), when hovering over the sender's name:

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When viewing contact information in the Reading pane:

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Going to the avatar settings is also possible from the main window of "MyOffice Mail" , "MyOffice Calendar", "MyOffice Contacts" using the 7 (Avatar) button on the Navigation bar.

Add a signature

When an administrator creates a user, a profile with an empty signature is automatically created in the account settings, which is used by default. The profile contains the user's last name and first name. The user can edit the data at his discretion. This information will be visible to other users, including when sending emails. Deleting the default profile is possible after creating a new profile that will be used by default, instead of the one created automatically.

To add a signature:

1.Select the required account in the settings section and go to the personal information section:

2.Click the Add a signature.

3.Enter the name of the signature in the Sender's name field, as well as the required text in the Signature field. If necessary, format it using the tools on the Formatting bar. The system administrator can add a signature template with fields corresponding to the corporate requirements of the company, which must be edited in accordance with personal data. Editing the signature template can be disabled by the system administrator.

4.If necessary, add an image (no more than two images for one signature) or a link. The maximum size of the image used in the caption is 640px.

5.Check the By default box so that the generated signature is set automatically for all outgoing emails.

6.Click the Save button and confirm the changes by pressing the Save button at the bottom of the screen.

As a result of the operation, the generated signature will be automatically added (if the By default checkbox is selected) at the end of each outgoing email from the corresponding email address.

If needed, the user can disable adding a signature to each outgoing email. To prevent the signature from being added to emails, check the Do not display the signature in the email box.

Folders

To configure the mailbox folder list, select the account for which the settings are being made and go to the settings section Folders . The tab contains settings for displaying and sorting email folders.

Forwarding

In the Forwarding section, the forwarding of your emails is configured.

To automatically forward all account emails to another mailbox:

1.Enter the email address to which the emails sent to your current email address will be forwarded.

2.Check the Allow forwarding.

3.If you need to save copies of forwarded emails, check the Keep copies of forwarded emails checkbox is selected.

4.Click the Save button at the bottom of the screen.

As a result of the operation, all emails received to the selected account will be automatically forwarded or duplicated (if the Keep copies of forwarded emails checkbox is selected) to the email address specified in the section Forwarding.

Auto-reply

The settings for the automatic reply are located in the section. This functionality can be used for automatic replies to senders (that the email has been accepted; about the employee's vacation, etc.).

To set up an automatic response to all received emails:

1.Check the Turn on the auto-reply, after which the following fields will become available on the tab Subject and Text.

2.Check the Send responses within the specified period box (if necessary) and specify the interval of the automatic reply.

3.Enter the subject and text of the automatically sent email.

4.Click the Save button at the bottom of the screen.

 

As a result of the operation, an email with the subject and text specified in the Auto-reply box will be automatically sent as a response to all incoming emails within the specified time period (if the Send responses only in the next time period checkbox is selected and if the relevant data are specified).

Filters settings section

Emails coming to your email address can be filtered automatically for the convenience of their processing. Filters are created and enabled/disabled in the Filters settings section. The rules are applied in a top-down sequence.

To create an email filter:

1.Click the Create a new filter button.

2.In the form that opens, set the required settings:

Click From and select the header type from the drop-down list From, To, Subject : Filter conditions (entered below) will be valid for all emails corresponding to the settings;

Click Contains and select the type of condition application from the drop-down list Contains, Matches, Does not contain.

Enter the text of the filter condition;

Click Move and select an action: Move or Delete : All emails with the set parameters will be automatically moved to the folder specified below or deleted.

Click Inbox and select the folder to move Inbox, Sent, Drafts, Junk, Trash and other folders created by the user. All emails with previously set parameters will be automatically moved to the specified folder. If the Delete action has been selected in the previous step, this setting is not displayed.

3.Click the Save.

As a result of the operation, emails that meet the filter conditions will be automatically moved or deleted from incoming emails.

The created filters can be selectively disabled/enabled by moving the slider filtr located to the left of the filter.

To edit the conditions or delete the filter, click the corresponding buttons that appear in the filter line when you hover the pointer.

To return to the main page of "MyOffice Mail" , "MyOffice Calendar" or "MyOffice Contacts" applications, click the button of the required application at the bottom of the Navigation bar:

10 (Mail) : To go to "MyOffice Mail" .

11 (Calendar) : To go to "MyOffice Calendar".

12 (Contacts) : To go to "MyOffice Contacts".

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