Create a new email
1.Click the New message button located on the Navigation bar, or select Write mail from the other applications selection menu at the top of the Navigation bar. A window opens to enter the text of the email in a new tab.
2.If you have more than one profile in the current account, select the sender address in the From field.
3.In the To field, enter the recipient address or multiple addresses.
4.You can also specify the recipient(s) of the email in the CC and/or BCC boxes. These recipients will receive a copy or a hidden copy of the email.
5.In the Subject field, enter a brief description of your email.
6.Type the text of your email. If needed, use the formatting tools on the Formatting bar and add the attachments.
7.If needed, save the email in the Drafts folder by clicking Save at the bottom of the window.
8.If needed, set the priority level (Default, High, Low), sensitivity level (Confidential, Personal, Default), request a reading confirmation report, and select a signature by clicking the Profile button.
9.Click Send to send the email.
A new message can be created from an email when it is opened in the Reading pane or in a new tab; from the contact record using MyOffice Contacts or from the page of the contact groups.
By default, all fields of the address block are expanded in the window of creating an e-mail. CC and BCC fields can be hidden using the Copy 
button on the right side of the address block.
The addresses listed in the To/CC/BCC field can be dragged with the mouse from one field to another or within a field to change the order of these addresses.
If necessary, the form can be opened in a new tab of the web browser using the 
Open in new tab button and minimized using the 
Collapse button.
The minimized window of the created message is located at the bottom of the interface. The email can be expanded or saved and closed using the corresponding buttons on the thumbnail of the minimized window:
Close the email will be saved in drafts. You will see the message "Your message has been sent". To close an email without saving the draft, click the 
Delete button in the lower right corner.From
To specify a different email address of the email sender, add a new profile to the current account. After that, when creating an email, the sender's address will be selected from the list of profiles in the address block:
In some cases, a user may need to send emails from different addresses within the same account. For example, this may be useful in the following situations: •Obtaining additional privacy •Configuring the reception of messages of a certain subject •Sorting of incoming messages by definite characteristics (mailing lists, news from companies) •Possibility to send messages not from the main address For this purpose, you can use mail aliases. Aliases are additional mail addresses linked to the user's mail account. The aliases are added by the system administrator and sent to the user through an email message with the following content: The administrator has added an additional email for you: The list of available aliases is not displayed in the user's profile settings, but can be used when sending messages. If a user has additional aliases in addition to the primary address, they are displayed in the drop-down list of the From field. Several accounts containing aliases are separated by a horizontal line.
More information about aliases: •To use aliases, log in to the application using the password and username of the main account. •Messages received simultaneously to the main and aliases addresses are displayed as one message in the Inbox folder. •If a user sends an email from an alias, the mail address belonging to the alias will be indicated as the sender. •Account avatar will be used as an avatar. •Profiles created for the main account are used for aliases. |
To
In the To field, enter the address of the recipient of the message. Multiple addresses can be entered. Recipient addresses are selected from the user's contact list or entered manually (for addresses not included in the account's contact list). After entering each address, press Enter or Space. Or simply go to another field. If you enter several characters of the name or email address, a list of contacts of the active user containing the entered characters will be displayed. Edit recipients To edit the entered address, double-click it with the left mouse button. To delete an address, click |
Copies and Hidden Copies (CC and BCC)
Copies In addition to the main recipients, the email can also be sent to other recipients. In this case, additional recipients are indicated in the CC field. The recipients in the copies receive an email for information and are invited participants in the discussion. Enter the email address(s) of the user(s) to whom the copy of the email is intended in the CC field. The field is filled in the same way as the To field. Hidden copies (BCC) The recipient(s) specified in this field will also receive the email, but the remaining members of the discussion (that is, the recipients specified in the To and CC fields) will not be notified on the fact that the email has been sent to this person (the information about the recipient(s) in the BCC field is not displayed in the list of recipients of the email). Hidden (BCC) copies are usually used in mass mailing so that all other recipients cannot find information about your other contacts. Enter the address or the addresses of the user(s) to whom the email should be sent in the BCC field. The field is filled in the same way as the To field. |
Subject
The Subject field briefly describes the content of the email. The subject makes it easier to process emails, as it is visible before opening the email along with the date and sender. The subject is entered manually using the keyboard. Users can use any subject of their choice. |
Formatting bar
The Formatting bar contains tools for working with the email. Undo The Redo The Font style Font style affects the display of emails: line thickness, roundness of letters, etc. When creating a file, the font style is not set in the document by default. The Font family The font used when creating the email can be changed. Select the text you need with the mouse and click on the field with the font name. Select the desired font from the drop-down list. Font size The text of the email can be decreased or increased. Select the text you need with the mouse and click on the font size field. Select one of the preset sizes from the drop-down list. Text and background color The You can set the font style, outline, size, color and background before you start typing. The text that will be entered after the cursor will be displayed taking into account the selected settings.
Numbered list Numbered lists are lists in which items are marked with numbers. When Bulleted list Bulleted lists are lists in which items are marked using various symbols. When Quote The •When the Enter key is pressed, the cursor moves to the next line, quoting ends. •When adding a new quote block immediately after an existing quote, the blocks will be formatted as separate quotes. To combine the quotes located next to each other, place the cursor at the beginning of the second quote and press Backspace. One quotation mark will be kept, and the text of the second quote will continue from the same line as the text of the previous quote. •To split a quote into several, place the cursor at the place where the quote is split and press Enter. •To cancel the quoting, select the text of the quote (partially or completely) or place the cursor in the line with the quote and click •If the cursor is in the text with a quote, then the To use the quote function before copying the text used as a quote: 1.Click 2.Copy the part of the message you want to quote. 3.Paste the copied text at the beginning of the line. To use the quote function after copying the text used as a quote: 1.Copy the part of the message you want to quote. 2.Paste the copied text and click •If the user selected a part of the copied text before clicking the button, then only the selected fragment will be used as a quote. The rest of the inserted text will be moved to the next line. •If the cursor is located in any of the lines (if there are several) of the inserted text and no part of the text is highlighted, then the quotation is applied to the entire inserted block, a vertical bar will appear to the left of the entire inserted text, indicating the quote. Link The To change or delete a link, place the cursor in the word containing the hyperlink and select the desired action (Change, Delete). Image The •Select the From the computer tab and click Insert Image. Select the desired file on a stationary or external media on the user's device. •Select the Link tab and enter the address of the image in the appropriate field. After entering the address, click Paste. The image can be inserted into the email text from the system clipboard (Ctrl+V keys) or by dragging the desired file from the system window of the user's device to the appropriate place in the message text. Images embedded in the text are displayed not as attached files, but as part of the text. In the list of emails that contain embedded files only are not displayed as files with attachments Embedded objects can be edited using the tools of the respective menus or by means of text editing. For example, an object can be dragged by holding the mouse cursor, or deleted using the Delete or Backspace keys, placing the cursor in front of the object or after it, respectively. Embedded objects can be edited. The menu for working with an object opens when you select it in the text of the email. The following functions are available for embedded images: •Replace the image (drag the new image from the system window to the file addition form). •Choose the type of image alignment. •Add a caption to an image. •Delete an image. •Insert a link. •Choose the way the image is positioned (with text wrapping or line wrapping). •Set the type of image outlines (with rounding, with shadow and/or with visible borders. Multiple options can be selected). •Set an alternative text for the image (text that allows you to get information about the image when the display of images is disabled in the browser or during their loading). •Change the size of the image. Clear formatting The •Font style •Font outline •Font size •Font color •Font background color |
button is used to insert the text from the forwarded email or from the email to which the answer is given as a quote. The recipients can see exactly which part of the email had been answered. When using the
Keyboard shortcuts
The following hot keys can be used to perform the main actions in the application: •Ctrl+Enter: Send an email. •S: Save an email in Drafts. •Ctrl+Z: Cancel the last action. •Ctrl+Y: Repeat the canceled action. •Ctrl+K: Insert a link into the text. •Ctrl+B: Apply the bold style to the selection. •Ctrl+I: Apply the italic style to the selection. •Ctrl+U: Apply the underlined style to the selection. |
