Create saved search
A saved search is a special folder containing a selection of messages that match your preset search criteria.
Saved searches save time because instead of typing or recreating the most frequent search queries over and over again, you can get instant results in real time by looking in your saved search.
The saved search allows you to combine messages from different folders based on selected criteria (email addresses, keywords, dates). You can even specify source folders from multiple accounts. Messages displayed in the saved search remain in their source folders, and actions on them (for example, deletion) are applied directly to the originals.
Saved searches show the original messages, not copies of them. Deleting a message from a saved search removes it from the original folder as well, and often from the mail server. However, deleting the saved search itself does not affect the original emails.
To create a saved search:
1.From the Mail tab, in the Main Menu, choose File > New > Saved Search. The New Saved Search window will open.
2.Enter a Name for the saved search that will be displayed in the Folder Pane.
3.From the Create as a subfolder of list, select one of the options:
•account to create a saved search at the root;
•the parent folder for your saved search.
4.To select folders to search for, click the Choose button. A window will open containing a hierarchical view of all mail folders in all your accounts.
5.Select the folders that will be searched for this saved search by checking the checkboxes in the desired folder rows. If you add too many folders, the search time may increase.
6.If your messages are not stored on your device (for example, if they are stored on a central IMAP server), select the Search Online check box. This is only necessary if you use a filter based on the message body, whereas addresses and topics are stored locally even if you leave the message body on the server.
In most cases, online searching is not necessary, and it slows down your search. Offline searches are done locally on your computer, whereas online searches use your mail server to search. Offline search is much faster, and the automatic synchronization mechanism keeps your folders up to date.
7.Choose one of the following search modes:
•Match all of the following: all configured conditions must apply to a message for it to show up in a folder.
•Match any of the following: If any of the configured conditions apply to the message, it will be displayed in the folder.
•Match all messages: if no conditions need to be applied and the saved search is only used to combine content located in multiple folders and display them as a single folder.
8.Use the add condition + button to add and customize the desired filter application conditions, for example:
•field From — contains — <address of team leader>
•field From — contains — <address of the department head>
•field From — contains — <address of the director>.
9.Click the Create button.
A saved search will be created in your mailbox. Messages from the selected email addresses will automatically appear in this folder, but will also remain in your Inbox or other source folders.
For more information on how mail management filters work, see the corresponding section.
