You can track and record the important changes in text and spreadsheets by creating their new versions. Each of the created versions is displayed in the Version history on the Sidebar.

All versions have their Created on date and time. The version with the most recent date and time is the current version of the file.

You can restore versions (make of them the current version), as well as view, rename, save in another folder, download or delete versions. To open the menu to perform actions with versions, place the pointer on a version and click the knpk_more_actions button that appears.

Create a new version

To create a new version of a document:

1.In the file list, select the file you want to create a version of and go to the Version history on the Sidebar.

2.In the opened history, click Create a new version. The new version will be displayed first in the Version history and will automatically become the current version.

3.Open the document by clicking it in the Version history.

You can also create a new version of the document from the context menu by right-clicking the name of the document.

Actions with versions

To select a version for editing, click its name:

1. Left-click to preview the selected version.

2. Right-click to open the context menu of the Toolbar displaying the following options:

View: To view the selected version of a file.

Restore: To define the selected version as the current version (this line is not displayed for the new version of the file).

Rename...: To rename the version.

Save as...: To save the new version as a separate new file.

Download: To download the new version to the user's computer.

Delete: To delete the selected version of the file (this line is not displayed for the new version of the file).

You can open the Version history by placing the pointer on a version and clicking the knpk_more_actions (More) button next to its name.

Rename a version

To rename a version:

1.Go to the Version history.

2.In the list of versions, place the pointer on the version that you want to rename and click the knpk_more_actions (More) button that appears. Or right-click the version that you want to rename.

3.In the opened menu, click Rename...

4.Enter the new name of the version and click ОК.

Save a version as separate file

To save a version as a separate file:

1.Go to the Version history.

2.In the list of versions, place the pointer on the version that you want to save as a separate file and click the knpk_more_actions (More) button that appears. Or right-click the version that you want to save as a separate file.

3.In the opened menu, click Save as... A dialog window will open where you can select a folder to save the version.

4.If needed, create a new folder.

5.Finish the procedure by selecting the new location of the file and click Save in the dialog window.

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