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Change the composition of attendees

On the Scheduler tab you can:

  • Change the sorting of the list of attendees with internal email addresses.
  • Сhange the composition of event attendees.
  • Сhange the attendees type (mandatory / optional).

Designations used​

  • In the list of attendees , the event organizer's avatar and optional attendees are marked with icons:
  • star_organizator — organizer
  • info — optional attendee
  • Time intervals during which an attendee may be busy are highlighted in Planner in accordance with responses of the participant on invitations to other events:
  • The attendee's response to the event invitation is absent: the event time is outlined and not highlighted.
  • Participation is preliminarily accepted: the event time is indicated by the shaded area.
  • Participation confirmed: the event time is evenly filled with color.
  • Participation was rejected or no events were planned: no time was allocated.
  • When hovering the cursor over the selected time intervals, a tooltip appears with information about the attendee's availability, including buffer time if it is set in the attendee's settings: event status — Accepted/ **Tentatively accepted **/ Raw event, the time of the event, for optional attendees is indicated as Optional attendee.
  • The time slots of attendees with external email addresses are uniformly filled in gray. When hovering the cursor, a tooltip appears saying "No information about the user's availability."

Change the sorting of the attendee list​

To change the sorting criterion of the attendee list, click the button sort in the line above the list of attendees and select the required option: By time added, Alphabetically, By availability.

tip

The maximum number of attendees in the list that can be sorted is 50.

Change the composition of attendees​

To add an event attendee, enter their email address in the field add_purple Add or select it from the drop-down list that appears when entering the first characters in the field**. In the drop-down list, attendees already added to the event are displayed in a faded font, without the possibility of selecting them again. Attendees** added in this way are mandatory.

To remove an attendee from the list, click the button cross to the right of their name.

Change attendee type​

  • To change the attendee type (mandatory / optional), click the left mouse button on their avatar and select the desired value from the list that opens.